The 74th Annual General Meeting (AGM) and election of members of the Executive Committee and Standing Committees (2021-2023) will be held on November 12, 2021 (Friday) at the Auditorium, 1/F, Duke of Windsor Social Service Building, 15 Hennessy Road, Wanchai, Hong Kong. The program of the event is listed below:

PM

PROGRAMME

2:00

Registration of Official Representatives of Agency Members / Life Members
(Ballots will not be issued from 3:35 pm and after)

2:30

Commencement of AGM for Voting of Election of the Executive and Standing Committee Members (Polling station closes at 3:45 pm)

3:00

AGM Business Meeting

3:35

Keynote Speech by Officiating Guest

Professor Sophia Chan Siu-chee, JP, Secretary for Food and Health

4:05

Sharing by Two Generations of Athletes of Paralympic Games

4:45

Announcement of Election Results of Executive Committee and Standing Committees

4:55

End

(Please refer to the following information and the appendices for details of the programme.) 

  1. 74th Annual General Meeting 

Enclosed please find the agenda of the AGM and minutes of the 73rd AGM (Appendix 1a & 1b). In case you are unable to attend the AGM, you may consider appointing a proxy by completing and returning the Letter of Proxy (Appendix 2) to the Council no later than 2:30 pm, November 9, 2021. Late returns of proxy forms and those submitted at the AGM will not be accepted.

In view of the epidemic situation of COVID-19, only pre-registered Official Representatives of Agency Members or their representatives with authorized proxies and invited guests can attend this year’s AGM. If the number of registered participants is more than the seating capacity of the Auditorium, we will arrange some participants to watch the AGM on a live stream in other function rooms.

  1. Election of the Executive Committee and Standing Committees (2021-2023)

The period for the nomination of candidates for the Election of the Executive Committee and Standing Committees for the term of 2021-2023 has been closed. List of Candidates of the Election of the Executive Committee and Standing Committees (2021-2023).

(With brief self-introductions provided by candidates and short accounts on their involvements in the sector of social welfare)

Life Members, Official Representatives of Agency Members with their names in the Membership Register as of November 9, 2021 and duly authorized proxies are requested to register at the reception counter and to collect the ballots from 2:30 pm. No ballots will be issued starting from 3:35 pm. Voting shall commence upon declaration of the opening of the AGM. The polling station will be closed at 3:45 pm.

Notices on change of Official Representatives must reach the Council in specified forms no later than 2:30 pm, November 9, 2021 so that newly appointed representatives will be eligible to vote in the Election on behalf of their agencies.

  1. Result of the Election of Specialized Committees (2021-2023)

The Election of Specialized Committees (2021-2023) has been completed. The result has been announced by email and published on the Council’s website. Please visit “What’s New” on the Council’s webpage at www.hkcss.org.hk for the lists of elected members of the Specialized Committees.

 I would like to appeal for your support to the Council by attending the AGM, and exercising your voting right. Please confirm your attendance by returning the Reply Slip (Appendix 3) to the Council on or before November 9, 2021 by fax to 2864 2910, or by post to Membership Liaison and Service, 14/F, Duke of Windsor Social Service Building, 15 Hennessy Road, Wanchai, Hong Kong. Should you have any queries concerning the AGM and the Election, please feel free to contact Ms. Jasmine LAM, Officer (Membership Liaison and Services) at 2864 2954.

 

Encl.

 

Memo

Appendix 1a  Agenda of the 74th Annual General Meeting

Appendix 1b  Minutes of the 73rd Annual General Meeting

Appendix 2   Letter of Proxy for AGM

Appendix 3   Reply Slip of 74th AGM

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