Personal Data (Privacy) Ordinance

Agency members have reflected to the Council that recently, they have received letters from the Office of Privacy Commissioner for Personal Data (PCPD) enquiring about their personal data collection practices (especially on identity card numbers and date of birth), in order to decide whether a formal investigation on the organization’s compliance with the Personal Data (Privacy) Ordinance (the Ordinance) is needed. In fact, social service agencies unavoidably handle large volume of personal data in everyday operations and should beware beware of the legal requirement. To facilitate the compliance of the Ordinance, the Council and PwC Hong Kong developed the Personal Data Privacy Toolkit for NGOs in June and uploaded to the Project website. The toolkit highlights the six Data Protection Principles of the Ordinance and provides practical guidance on handling personal data. “Principle 1: Purpose and Manner of Collection” in particular specifies that NGOs as data users, must consider why personal data needs to be collected and processed. Only data necessary for the specific purpose should be collected. Agency members can view and download the toolkit via the link above. PCPD has also ...

The Companies (Fees) (Amendment) Regulation 2020 effective in October

As one of the government’s relief measures to support enterprises and safeguard jobs, the registration fees for all annual returns (except for annual returns delivered late) charged by the Companies Registry would be waived for two years from 1 October 2020 to 30 September 2022. In addition, with effect from 1 October 2020, the fees (excluding Business Registration Fee and Levy) payable for applications for incorporation of companies delivered in electronic form through the e-Registry will be reduced by 10%. The reduction does not apply to applications delivered to the Registry in hard copy form. The Companies (Fees) (Amendment) Regulation 2020 (Cap. 622K) will commence operation from 1 October 2020 to effect the aforesaid waiver and fee reduction. Please refer to the circular of the Companies Registry for details ...

Tools on NGO Governance

  Over the year, the NGO Governance Platform Project has co-operated with different partners to develop four sets of guides / toolkits on various aspects of NGO governance. These reference materials are in both English and Chinese. NGOs can make use of the guides to review and develop their own policies. Below are brief introductions of the guides:                   A Concise Guide on NGO Reserves  &  A Concise Guide on NGO Investment These two guides are developed with the advice of the Expert Group formed under the NGO Governance Platform Project. The guides respectively describe the principles in handling NGOs' reserves and investment, and provide templates and related materials for readers’ reference.   Internal Control Toolkit for Small Non-Governmental Organizations This toolkit is a collaboration between EY and the Council, providing a framework on internal controls for small NGOs. It focuses on supporting the development and review of existing practices.   Personal Data Privacy Toolkit for NGOs This toolkit, compiled and published by PwC Hong Kong, aims at facilitating the understanding and ...

ICAC’s Best Practice Checklist

A series of Best Practice Checklist published by the Independent Commission Against Corruption have been uploaded to the Project website for reference of interested parties. Integrity and Corruption Prevention Guide on Managing Relationship with Public Servants Quick Starter to Integrity and Corruption Prevention Guide on Managing Relationship with Public Servants Management of Donations for Naming Rights Staff Administration ...

編寫香港非政府機構管治手冊指南

An NGO should own a set of governing documents, including a governance manual, to file its governance processes and practices. In times of transition of board members or senior management, these documents keep the basis of the NGO’s governance stable and provide a quick overview on its governance to newly joined board members or staff. To provide support to NGOs in this area, PILnet facilitated the collaboration between HKCSS and Mayer Brown to develop the “Guidelines on how to develop a corporate governance manual for Hong Kong NGOs”. This document introduced the suggested framework of an NGO’s governance manual and the requirements and standards in compiling each section. NGOs can make reference to this guide when developing their own governance manual. Click to View ...
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