Governance Connect Program – Connecting with PILnet

The Governance Connect Program provides a platform for HKCSS Agency Members and persons from various professions to meet with each other. Through the Program, participating agencies can network and connect with professionals who are passionate to serve the welfare sector, so as to strengthen their governance capacity for long-term development. This round of the Program is partnered with PILnet, to connect HKCSS agency members with law firms providing pro bono consultation service on NGOs’ governance documents. Program details as follows: Service Scopes (One of the Following):  1. Developing a Governance Manual (documentation of current governance structure and procedures, governance policies, and code of ethics, etc.) 2.  Reviewing and updating of agency's Articles of Association as required (only applicable to NGOs established as limited companies) Service Period: Upon the first meeting and mutual agreement, the matched law firm can provide pro bono service for the NGO, lasting for around 1 to 1.5 year. Before service commences, the law firm of the pro bono lawyer will conduct a conflict check with the NGO to ensure there is no conflict of interest. During the service period, the NGO may arrange meetings with the law firm according to their agreed schedules. Targets:  HKCSS Agency Members; priority will ...

Induction Workshops for NGO Directors 2020

NGO directors are shouldering increasing responsibilities owing to the more complex social service needs and monitoring by different stakeholders. Board members from diverse professional areas and backgrounds should primarily get themselves familiar with the structure and operation after joining an organization so as to make optimal decisions for the benefit of the agency they serve. Co-organized with Governance and Management Excellence for Public Benefit (GAME), the workshop aims to equip new directors and committee members with better understanding of the sector and their roles and responsibilities as NGO governors. Details as below: Date: 25 July 2020 (Saturday) Time: 9:30am - 12:45pm Venue: Duke of Windsor Social Service Building, 15 Hennessy Road, Wanchai Themes: a) Board-Management Partnership Speaker:     Ms Christine Fang**, Chairman, Senior Citizen Home Safety Association Sharing Guests:     Dr Joseph Kwok, Former Chairman, Fu Hong Society Ms Becky Luk, Former CEO, Fu Hong Society b) Board’s Oversight in Agency Accountability & Transparency Speakers:     Mr Benjamin Tang*, Former Director of Audit Ms Yvonne Yeung, Chief Executive, HKYWCA c) Sharing & Discussion: Priority Setting in Enhancing Governance Practices Facilitator: Mr Edwin Lee, Director, GAME; Board Member, Simon K Y Lee Foundation **Founding Director & Consultant, GAME *Consultant of GAME Target participants: Board ...

Workshop on Internal Control Policy & Practices for Small NGOs

Regardless of scale and size, NGOs face different kinds of risks. Establishing internal control mechanism can effectively mitigate these risks, and protect the organization from potential damages. The Council has collaborated with EY and published earlier the Internal Control Toolkit for Small Non-Governmental Organizations, providing a framework on internal controls for small NGOs. It focuses on supporting the development and review of existing practices. To facilitate the application of the toolkit, EY is going to hold a workshop in August for concerned agency members, specifically highlighting the principles of internal control, and four selected risks and control processes. There will be group discussion during the workshop, where participants can share their experience and learning on internal control related issues. Details as follows: Date: 8 August 2020 (Saturday) Time: 10:00am - 12:30pm Mode: Online Video Conferencing (updated) Topics: - Why do small NGOs need to establish good Internal Controls - Key risks and developing controls in selected processes  1. Budget preparation and monitoring  2. Income processing and management  3. Payroll processing and adjustments  4. Procurement of goods and services  Speaker:  Ernst & Young Advisory Services Limited - Mr David F. Samy, Greater China Advisory Internal Audit Leader - Mr Joseph Chan, Advisory – Internal Audit, Manager Language: Cantonese (materials ...

Tools on NGO Governance

  Over the year, the NGO Governance Platform Project has co-operated with different partners to develop four sets of guides / toolkits on various aspects of NGO governance. These reference materials are in both English and Chinese. NGOs can make use of the guides to review and develop their own policies. Below are brief introductions of the guides:                   A Concise Guide on NGO Reserves  &  A Concise Guide on NGO Investment These two guides are developed with the advice of the Expert Group formed under the NGO Governance Platform Project. The guides respectively describe the principles in handling NGOs' reserves and investment, and provide templates and related materials for readers’ reference.   Internal Control Toolkit for Small Non-Governmental Organizations This toolkit is a collaboration between EY and the Council, providing a framework on internal controls for small NGOs. It focuses on supporting the development and review of existing practices.   Personal Data Privacy Toolkit for NGOs This toolkit, compiled and published by PwC Hong Kong, aims at facilitating the understanding and compliance of the Personal Data (Privacy) Ordinance (Cap. 486). The toolkit highlights the six Data Protection Principles of the Ordinance ...

Online Sharing Session – Development and Review of Governance Documents (8 July 2020)

Each NGO should own a set of governance documents, including constitution, governance manual, conflict of interest policy, etc., which prescribes the organization’s governance practices. From time to time, NGOs should review and update these documents to align existing practices, to suit their operational needs and to comply with current regulations, e.g. regarding AGM arrangement and tax-exempt charitable status. In collaboration with PILnet, the Council has invited speakers from NGOs and a law firm to share their experience and views on keeping governance documents up-to-date. This session is also an introduction to the upcoming Governance Connect Program where participating NGOs will be paired with pro bono legal advisors to support their review or compilation of related documents, namely the Articles of Association or governance manual. Details as follows: Date: 8 July 2020 (Wednesday) Time: 6:00pm - 7:30pm The session will be conducted online via Zoom. Speakers:  1. The Hong Kong Society for Rehabilitation   - Ms FANG Meng-sang, Christine, Vice-Chairperson,     Executive Committee & Vice-Chairperson,     Governance and Corporate Affairs Committee   - Dr LEUNG Pui-yu, Pamela, Chief Executive Officer 2. Produce Green Foundation   - Mr LEE Kwok-man, Rikee, Director   - Ms LAU Yuen-yee, Vicky, Executive Secretary 3. DLA Piper   - Ms Angel ...
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