香港社会服务联会
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会议议程及纪录 执行委员会
2014/15年度第4次会议

日期: 18 May 2015 (Monday)
时间: 5:00 p.m.
地点: Room 201, 2/F, Duke of Windsor Social Service Bldg

会议议程

1. Confirmation of Minutes of Last Meeting 

2. Matters Arising

Update on a Current HR Matter (in Confidential Session)

3. Matters for Information and Approval

(These items may not require discussion.  Members are at liberty to raise any questions, otherwise, the Chairperson will present this items for approval)

3.1 To note the Chief Executive’s Progress Report

3.2 To note the Position of Funds

3.3 To note and approve Application of Agency Membership

3.3.1 Rainlily風雨蘭

3.3.2 Community Development Enhance Fund Limited社區發展推動基金限公司

3.3.3 InspiringHK Sports Foundation Limited凝動香港體育基金有限公司

3.4 To note and approve Suspension of Agency Membership

3.4.1 Hong Kong Federation of Societies for Prevention of Blindness香港防盲協會

3.5 To note and approve Amendment to TORs of Standing Committee on Sector and Capacity Development and the newly formed Specialized Committee on Sector Finance

3.6 To note the Annual Election Procedures and Schedule for 2015 AGM

3.7 To Approve the New Signing Authorization of ITRC and ILRC Bank Accounts

4. Matters for Discussion and Action                                                   

4.1 2015 Welfare Agenda and Priorities Setting List

5. Any Other Business

6. Date of Next Meeting – 27 July 2015



会议纪录

THE HONG KONG COUNCIL OF SOCIAL SERVICE 

Executive Committee 2014/15

 

Minutes of the 4th Meeting of the Executive Committee for 2014/15 held on Monday, 18 May, 2015 at 5:00 p.m. in Room 201, 2/F., Duke of Windsor Social Service Building,15 Hennessy Road, Wanchai,Hong Kong.

 

 

Present:          

The Hon. Bernard Chan (Chairperson)

Ms. Maggie Chan                  

Mr. Francis Chau

Mr. Cheung Kin Fai                

The Hon. Cheung Kwok Che        

Mr. Allen Fung                       

Ms. Amy Fung                                       

Mr. Larry Kwok                     

Mr. Kwok Lit Tung                          

Mr. Otto Lau                           

Dr. C K Law                                   

Ms. Elizabeth Law                  

Mr. Michael Lee                            

Ms. Irene Leung             

Dr. CC Luk                                     

Mr. Ma Kam Wah                 

Mr. Ng Shui Lai                              

Ms. Kathy Wong                   

Ms. Sania Yau                                

Ms. Noel Yeung                     

Ms. Amarantha Yip                        

 

In-Attendance:       

Mr. Chua Hoi Wai, Chief Executive

Ms. Crystal Cheng, Business Director (Service Development)

Mr. Anthony Wong, Business Director (Policy Research and Advocacy)

Dr. John Fung, Business Director (Sector and Capacity Development)

Mr. Cliff Choi, Business Director (Public Engagement and Partnership)

 

Apologies:      

Mr. Fong Cheung Fat            

Dr. Fung Cheung Tim            

Dr. Fung Ho Lup                    

Miss Kimmy Ho                    

Ms. Lilian Law                        

Mr. Kennedy Liu                    

Dr. Lo Chi Kin                        

Dr. Annissa Lui                       

Dr. Tik Chi Yuen                                     

 

 

CONFIRMATION OF MINUTES OF LAST MEETING

1. Minutes of the last meeting dated 30 March 2015 were confirmed with no amendment. 

 

MATTERS ARISING

2. Update on a Current HR matter – Mr. Chua Hoi Wai, Chief Executive, reported to Members of ExCo the updated progress and follow-up actions taken by the management in relation to a current HR matter of a staff. He also presented a paper which responded to the complaints made by the concerned staff. The team of management was then asked to be excused from the Meeting and the Chairperson led the discussion of the staff matter in a closed meeting. After deliberation, the ExCo was satisfied that the HR matter had been handled according to the Council’s staff and related legislation. Due to time constraint, the Chairperson invited the former and the incumbent Hon. Treasurer (Dr. CK Law and Ms. Elizabeth Law) to conduct investigation of other complaints related to the Council’s financial management and administration, with the assistance of the Chief Executive.

 

3. Issue of Backpay – In relation to a recent petition made by a staff union towards the Council and the accusation for “leading NGOs in withholding supplementary subvention for salary adjustment”, Mr. Chua Hoi Wai, Chief Executive, explained to Members the existing practice of the Council in which existing staff would be entitled salary adjustment after receiving the government’s notification and then the ExCo’s endorsement. However, given the recent filibustering of members of LegCo resulting in delayed confirmation of the payment of salary adjustment, the management of the Council considered it reasonable and fair to all staff that a cut-off date be fixed. Based on the aforesaid consideration, the Chief Executive therefore proposed to Members in setting a cut-off date in the year, so that the staff would be well-informed of the Council’s practice on salary adjustment and to better manage staff’s expectations towards their entitlement, including the backpay, if applicable.

 

After discussion at length, Members gave comments and in principle supported for the management’s recommendation. The Chief Executive thanked for the support and would follow up with the team of management to conduct staff consultation sessions in order to ensure all staff would be well informed and consulted. Mr. Chua Hoi Wai further explained that other concerns including the cash flow implications, technical consideration on MPF contribution and relevant updates in staff manual would be seriously handled and be adhered to relevant regulations (such as LSG Manual and Best Practice Manual etc.).  Mr. Chua further echoed the comments of Members that in setting the Council’s own staff remuneration policy, there was an understanding that the autonomy of individual NGOs should be respected in accordance with LSG, which allowed NGOs flexibility in utilizing LSG subvention to better meet community needs.

 

Subsequent to relevant internal procedures be done, Mr. Chua remarked that a final proposal would then be submitted to Members for endorsement at the next Meeting.

 

 

MATTERS FOR INFORMATION AND APPROVAL

To note the Chief Executive’s Progress Report

4. Mr. Chua Hoi Wai has no further highlights.

 

To note Position of Funds

5. Members noted the Report on Position of Funds with no enquiry raised.

 

To note and approve the Application of Agency Membership

6. Members noted and approved the membership application of:

  • Community Development Enhance Fund Limited 社區發展推動基金限公司
  • InspiringHK Sports Foundation Limited 凝動香港體育基金有限公司

 

After detailed deliberations, Members declined the membership application of Rainlily 風雨蘭.  


To note and approve Suspension of Agency Membership

7. Members noted and approved the suspension of agency membership of:  

  • Hong Kong Federation of Societies for Prevention of Blindness 香港防盲協會

 

To note and approve Amendment to TORs of Standing Committee on Sector and Capacity Development and the newly formed Specialized Committee on Sector Finance

8. Dr. John Fung presented to Members the proposed amendments and the newly formed Specialized Committee on Sector Finance which would be opened for election in the term of 2015-17. With no further comments, Members of ExCo endorsed the amendment to TORs of Standing Committee on Sector and Capacity Development, the formation of the Specialized Committee on Sector Finance and its election timetable.

 

To note the Annual Election Procedures and Schedule for 2015 AGM

9. Mr. Chua reported that the Council’s 2015 AGM has been scheduled for 12November 2015. Members were invited to note and endorse the appointment of the Election Committee and election arrangements for the new governance for 2015-17. Members in the Meeting agreed to invite Mr. Kennedy Liu and Mr. Larry Kwok to serve on the Election Committee overseeing the overall operation of the election, and Dr. John Fung would proceed to extend the invitation. Members endorsed the appointment of the Election Committee and election arrangements according to the recommended schedule.

 

To Approve the New Signing Authorization of ITRC and ILRC Bank Accounts

10. The new signing authorization of ITRC and ILRC bank accounts was approved with no comments from Members in the Meeting.

 

MATTERS FOR DISCUSSION AND ACTION

11. 2015 Welfare Agenda and Priorities Setting (WAPs) List

Ms. Crystal Cheng, Business Director (Service Development) reported that the annual welfare agenda and priorities setting exercise would be held on 3 June. The Hon. Matthew Cheung, Secretary for Labour and Welfare Bureau, was invited as the guest of honour to give a keynote speech. Ms. Cheng highlighted that a revised list of service concerns was tabled for Members to comment. It was noted that in addition to member agencies, invitation has also been extended to members of various advisory committees this year, including SWAC, RAC, Family Council, Youth Commission, Elderly Commission and Women Commission. It was noted that views collected at the WAPs meeting would be incorporated into the list of priorities to SWD and a follow-up meeting would be arranged. Members noted and gave comments on the rehabilitation programme plan (RPP), students with special education needs (SEN), aged-friendly city (AFC) and cyberyouth work, etc. With no further enquiry in the Meeting, the list was endorsed. Mr. Chua Hoi Wai thanked Members for the comments and advised that the views collected would be incorporated and prepared to be presented at the WAPs meeting on 3 June.  

 

ANY OTHER BUSINESS

12. There was no other business being raised. 

 

DATE OF NEXT MEETING

13. The next meeting was scheduled for 27 July 2015 at 5:00 p.m. in Room 201 of Duke of Windsor Social Service Building.

 

There being no other business, the meeting was adjourned at 7:20 p.m.

 

 

 

 


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