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EGM, The 72nd AGM and Election of the ExCo & Standing Committees (2019-2021)

Others – News      2019/10/04

The 72nd Annual General Meeting (AGM) and election of members of the Executive Committee and Standing Committees (2019-2021) will be held on November 8, 2019 (Friday) at the Auditorium, 1/F, Duke of Windsor Social Service Building, 15 Hennessy Road, Wanchai, Hong Kong. Besides, the Executive Committee will convene an Extraordinary General Meeting (EGM) on the same day at 2:30pm, to consider and endorse the amendments to the Constitution of HKCSS. The programme of the event is listed below: 

PM

PROGRAMME

2:00

Registration of Official Representatives of Agency Members / Life Members
(Ballots will not be issued from 4:05 pm and after)

2:30

Commencement of EGM

3:15

Commencement of AGM for Voting of Election of the Executive and Standing Committee Members (Polling station closes at 4:15 pm)

3:45

AGM Business Meeting

4:15

Keynote Speech: Reconciliation

Speaker: Most Rev. Joseph HA Chi-shing, OFM, Auxiliary Bishop, Catholic Diocese of Hong Kong

5:00

“2019 Best Practice Awards in Social Welfare” Award Presentation Ceremony

Guest: Mr. Gordon LEUNG Chung-tai, JP, Director of Social Welfare

5:45

Announcement of Election Results of the Executive Committee and the Standing Committees

5:55

End & Tea Reception

(Please refer to the following information and the appendices for details of the programme.) 

1.   EGM and the 72nd Annual General Meeting

 The AGM will be held immediately after the EGM. Enclosed please find the agenda of the EGM (Appendix 1a), Proposed Amendments to the Constitution (Appendix 1b), Explanatory Notes on the Proposed Amendments to the Constitution (Appendix 1c), the agenda of the 72nd AGM (Appendix 2a) and minutes of the 71st AGM (Appendix 2b). 

2.    Election of the Executive Committee and Standing Committees (2019-2021) 

The period for the nomination of candidates for the Election of the Executive Committee and Standing Committees for the term of 2019-2021 has been closed. Please find the List of Candidates as follows: 

Life Members, Official Representatives of Agency Members with their names in the Membership Register as of November 5, 2019 and duly authorized proxies are requested to register at the reception counter and to collect the ballots from 3:15 pm. No ballots will be issued starting from 4:05 pm. Voting shall commence upon declaration of the opening of the AGM. The polling station will be closed at 4:15 pm. 

Notices on change of Official Representatives must reach the Council in specified forms no later than 2:30 pm, November 5, 2019 so that newly appointed representatives will be eligible to vote in the Election on behalf of their agencies. 

3.    Result of the Election of Specialized Committees (2019-2021) 

The Election of Specialized Committees (2019-2021) has been completed. The result has been announced by email and published on the Council’s website. Please visit “What’s New” on the Council’s webpage at www.hkcss.org.hk for the lists of elected members of the Specialized Committees. 

I would like to appeal for your support to the Council by attending the EGM and AGM, and exercising your voting right. Please confirm your attendance by returning the Reply Slip (Appendix 3) to the Council on or before October 29, 2019 by fax to 2864 2910, or by post to Membership Liaison and Service, 14/F, Duke of Windsor Social Service Building, 15 Hennessy Road, Wanchai, Hong Kong. In case you are unable to attend and vote, you may consider appointing a proxy by completing and returning the Letter of Proxy (Appendix 4) to the Council no later than 2:30 pm, November 5, 2019. Late return of proxy forms and those submitted at the date of EGM and AGM will not be accepted. 

Should you have any queries concerning the EGM, AGM and the Election, please feel free to contact Ms. Jasmine LAM, Officer (Membership Liaison and Services) at 2864 2954. 

Downloard: 

MEMO

Appendix 1a  Agenda of the EGM

Appendix 1b  Proposed Amendments to the Constitution

Appendix 1c  Explanatory Notes on the Proposed Amendments to the Constitution

Appendix 2a  Agenda of the 72nd Annual General Meeting

Appendix 2b  Minutes of the 71st Annual General Meeting

Appendix 3   Reply Slip of the EGM and 72nd AGM

Appendix 4   Letter of Proxy for the EGM and AGM 

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