The Hong Kong Council of Social Service
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Agenda and Minutes -
The 3 Meeting 2016/17

Date: 25/5/2017
Time: 2:30pm-5:00pm
Location: Room 1410, 14/F, Duke of Windsor Social Service Bu

Agenda:

1. Confirmation of the Agenda

 

2. Confirmation of the Minutes of the Last Meeting held on 9 March 2017 (App 1 - to follow)

 

3. Confirmation of the Business Plan of Sector and Capacity Development 2017-2018 (App 2 - to follow)

 

4. Matters Arising – Nomination of co-opted members

 

5. Highlights of work units (App 3, progress report - to follow)

 

6. Disclosure of Annual Financial Report and Review Report on Remuneration Packages for Staff in the Top Three Tiers of Subvented NGOs and key findings of HKCSS’s Survey on Pay Level & Allowances of Heads of Agency (Major findings will be presented at meeting) 

 

7. Discussion on Directors of Audit's Report No. 68, a) Government's support and monitoring of charities & b) Monitoring of charitable fund-raising activities and upcoming issues

 

8. Preparation for the discussion with Next Chief Executive the Strategy of advocating for Lump Sum Grant Reform (App 4 - Summary notes of meeting with Subventions, SWD)

 

9. A. O. B.

 

10. Date of next meetings

27 July, 2017 (Thursday), 21 September, 2017 (Thursday)

*All meeting will be started at 2:30pm



Minutes:

Present:

 

 

 

Mr KWOK Lit Tung (Chairperson)

Christian Family Service Centre

 

Ms Noel YEUNG (Vic-Chairperson)

Kwun Tong Methodist Social Service

 

Mr Peter AU YEUNG

Heep Hong Society

 

Ms Susan CHAN

Evangelical Lutheran Church Social Service – Hong Kong

 

Ms Jenny CHOI

St. James Settlement

 

Mr CHUN Shing Chi

Life Workshop

 

Ms Irene LEUNG

The Salvation Army

 

Ms Annie LO

Hong Kong Family Welfare Society

 

Ms Kathy WONG

Playright Children’s Play Association

 

Ms Rebecca WONG

Hong Kong Sheng Kung Hui Welfare Council Limited

 

Ms Yvonne YEUNG

Hong Kong Young Women’s Christian Association

Apology:

 

 

 

Mr James WONG

Hong Kong People’s Council on Housing Policy

In attendance:       

 

 

 

Mr. Cliff CHOI

HKCSS

 

Ms CHEUNG Lai Wah

HKCSS

 

Ms Lois LAM

HKCSS

 

Mr Edmond KEUNG

HKCSS

 

Mr WK TAM

HKCSS

 

Ms Fion CHAN

HKCSS

 

Ms Hindy KAI

HKCSS

 

Mr Jun LAM

HKCSS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1. Confirmation of the Agenda

The agenda was confirmed by the committee.

 

2. Confirmation of the Minutes of the Last Meeting held on 9 March 2017

Minutes of the last meeting dated 9 March 2017 were confirmed with no amendment. 

 

3. Confirmation of the Business Plan of Sector and Capacity Development 2017-2018

The paper was confirmed and endorsed by the Committee.

 

4. Matters Arising – Nomination of co-opted members

There were still 4 co-opted seats available and members reserved the right to make suggestion in the remaining period.    

 

5. Highlights of work units (Refer to App 3, progress report)

Members noted the Progress Report and team heads have provided supplementary information and updates on below items: 

 

5.1  Membership and Liaison Services

Environmental Protection Dept has agreed to organize Briefing session on Waste Charging Scheme, management of NGOs and operators of different service settings should be aware of charging fees and provide views.

 

5.2  International and Mainland China Affairs

For the matter regarding PRC Law on the Management of Foreign Non-Governmental Organizations' Activities within Mainland China, there were 3 successful applications and sharing session would be organized in due course.

 

5.3  HKCSS Institute

A CEOs Meet CEOs was successfully completed.

 

5.4  NGOs Governance Platform Project

The Team has scheduled to launch free consultation service with the support of HKICPA.

 

5.5  Information Technology Resource Centre

The name of the wheel bed-chair was formally called “ComfyLift”.

Core Applications Project (CAP) included 8 organizations for full system were upgraded.

Technology for good day was successfully completed.

 

6. Disclosure of Annual Financial Report and Review Report on Remuneration Packages for Staff in the Top Three Tiers of Subvented NGOs and key findings of HKCSS’s Survey on Pay Level & Allowances of Heads of Agency

 

The Council had appointed the Hong Kong Institute of Human Resource Management (HKIHRM), being an independent third party, to conduct the survey in strict confidence.  Cliff CHOI reported the key findings of the HKCSS’s Survey on Pay Level & Allowances of Heads of Agency. For responding HKCSS agencies, annual base pay represented 88% of HOA’s total remuneration while cash allowances, non-cash based benefits and employer’s provident contributions together made up 12%.  This figures showed that the remuneration package of HOAs are more skewed towards annual base pay and less reliant on other allowances and benefits than their counterparts in other industries. Moreover, Cash allowances and non-cash based benefits made up an insignificant 3%. 

 

Members opined that the Survey reached an objective identification of the actual and current situation of NGOs, so that the overall situation of the sector could be released to possible queries raised by the public. The findings and major observations would be presented at the Welfare Panel of legislative council.  

 

7. Discussion on Directors of Audit's Report No. 68, a) Government's support and monitoring of charities & b) Monitoring of charitable fund-raising activities and upcoming issues

 

Cliff CHOI reported that Directors of Audit's Report No. 68 had introduced some discussions on monitoring charitable fund-raising activities, such as licensing for fund-raising activities, upper limit of administration fee in fundraising events/activities, regulations and guideline review for better fund-raising arrangement. Standing Committee on PEP would be the subject holder to follow up on such issues.

 

Members raised other related issues including NGO’s taxes exemption and land-used right of NGOs. The discussions covered NGOs prime objectives stated in Article of Association and the appropriateness of land use. Cliff reported that the Council would line up meetings with representatives of Inland Revenue Department and Audit Commission for discussion.

 

8. Preparation for the discussion with Next Chief Executive the Strategy of advocating for Lump Sum Grant Reform

 

Agency Members had been engaged to give views on the issue and a letter communicating concerns raised by the sector had been submitted to the Chief Secretary. The follow up action would continue and advocacy for reform with the participation of multi-stakeholders.

 

9. Any Other Business

There were no other business.

 

10. Date of next meeting

27 July, 2017; 2:30pm


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