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Agenda and Minutes -
The 2 Meeting 2016-17

Date: 23 January 2017 (Monday)
Time: 6:00 p.m.
Location: Room 201, Duke of Windsor Social Service Bldg

Agenda:

THE HONG KONG COUNCIL OF SOCIAL SERVICE 

Executive Committee 2016/17

Meeting Notice (No. 2)

Date : 23 January 2017 (Monday)

Time: 6:00 p.m.

Place : Room 201, 2/F, Duke of Windsor Social Service Bldg, 15 Hennessy Road, Wanchai, Hong Kong

 

A G E N D A 

1. Confirmation of Minutes of Last Meeting 

2. Matters Arising 

3. Matters for Information and Approval

(These items may not require discussion.  Members are at liberty to raise any questions, otherwise, the Chairperson will present this items for approval) 

3.1 To note the Chief Executive's Progress Report 

3.2 To note the Position of Funds 

3.3 To note and approve Application of Agency Membership

3.3.1 Cha Duk Chang Children’s Cantonese Opera Association Limited 查篤撐兒童粵劇協會有限公司

3.3.2 Empowering Life Network Limited 成就一生網絡有限公司

3.3.3 Eternity Love Foundation Company Limited 藝恆愛心行動有限公司

3.3.4 Hong Kong & Macau Lutheran Church Social Service Limited 港澳信義會社會服務有限公司

3.3.5 Hong Kong Network for the Promotion of Inclusive Society Limited 香港傷健共融網絡有限公司

3.3.6 Partnerships for Community Development Limited 社區伙伴有限公司 

3.4  To note and approve Withdrawal of Agency Membership

3.4.1 Hong Kong and Macau Lutheran Church Limited 港澳信義會有限公司 

3.5 To note and approve the Terms of Reference and Appointment of Members to Advisory Committee on Capacity Enhancement Programme for Small NGOs 

3.6 To note and approve the Setting Up of a New Bank Account for Internet Learning Resource Centre Limited 

4. Matters for Discussion and Action                                                   

4.1 Submission Status of Membership Fees, Annual Reports and Audited Accounts / Certified Accounts by Member Agencies

4.2 Feedback on Extended Governance Meeting on 2017-18 Business Plan                                    

5. Any Other Business 

6. Date of Next Meeting – 27 March 2017 (3rd ExCo Meeting)



Minutes:

THE HONG KONG COUNCIL OF SOCIAL SERVICE

Executive Committee 2016/17 

Minutes of the 2nd Meeting of the Executive Committee for 2016/17 held on Monday, 23 January, 2017 at 6:00 p.m. in Room 201, 2/F., Duke of Windsor Social Service Building, 15 Hennessy Road, Wanchai, Hong Kong. 

Present:          

Ms. Maggie Chan (Acting-Chairperson)

Ms. Susan Chan                                   

Mr. Francis Chau                           

Mr. Benny Cheung                                 

Dr. Fung Cheung Tim                    

Mr. Andy Ho                                          

Mr. Kwok Lit Tung                         

Dr. C K Law                                           

Ms. Elizabeth Law

Ms. Irene Leung                                     

Mrs. Cynthia Luk                           

Mr. Joseph Man                                    

Mr. Ng Shui Lai

Hon. Shiu Ka Chun                                

Mr. Stephen Wong

Ms. Sania Yau                                        

Mr. Stephen Yau                    

Ms. Noel Yeung                                     

Ms. Amarantha Yip                        

Dr. Alice Yuk                                          

Mrs. Helina Yuk

                                                               

In-Attendance :      

Mr. Chua Hoi Wai, Chief Executive       

Ms. Crystal Cheng, Business Director (Service Development)

Mr. Anthony Wong, Business Director (Policy Research and Advocacy)

Dr. John Fung, Business Director (Sector and Capacity Development)

Mr. Cliff Choi, Business Director (Public Engagement and Partnership)

Ms. Cheung Lai Wah, Chief Officer (Membership Liaison and Service)

 

Apologies:      

The Hon. Bernard Chan                        

Ms. Wendy Cheung

Mr. Larry Kwok                                     

Mr. Otto Lau

Ms. Lilian Law                                       

Mr. Kennedy Liu

Dr. CC Luk                                            

Mr. Suen Lai Sang

 

(Ms. Maggie Chan took chair of the Meeting in the absence of Hon. Bernard Chan who was out of town). 

 

CONFIRMATION OF MINUTES OF LAST MEETING

1. Minutes of the last meeting dated 12 December 2016 were confirmed with no amendment. 

MATTERS ARISING

2. Technology for Ageing Summit / Expo – Mr. Chua Hoi Wai, Chief Executive, reported on work progress of the Summit/Expo and confirmed that it was scheduled to be held on 16-18 June 2017 at the Hong Kong Convention and Exhibition Centre. Mr. Chua would keep Members updated on further information once available. 

3. Enhancement on LSG System – Mr. Chua reported that member agencies had been engaged to give views on the issue and a letter communicating concerns raised by the sector had been submitted to the Chief Secretary. The follow up action would continue despite any change in the government’s administration owing to the Chief Executive’s election.    

MATTERS FOR INFORMATION AND APPROVAL

To note the Chief Executive’s Progress Report

4. Members noted the Chief Executive’s Progress Report and supplementary information and updates on below items were further provided by Mr. Chua: 

Youth Policy Campaign – Mr. Chua reported on the recent concern over promotion of the campaign by displaying posters at platforms of MTR stations featuring young people and social leaders, including Mr. Lau Ming Wai, Mr. Fred Ma, Mr. Jasper Tsang, and Mrs. Carrie Lam. The concern being raised was about speculation of the Council’s association with the Former Chief Secretary for Administration, who had announced running for the election. Mr. Chua reported that clarification had been promptly and publicly made with media and via other social media platforms, that following the usual practice the Council did not have any political attachment nor affiliation with any candidate running for the election. 

Chief Executive Election 2017 Forum – Mr. Chua reported that election forums had been arranged for Mr. Woo Kwok Hing on 15 December 2016 and an upcoming one to be held on 13 February for Ms. Regina Ip. Mr. Chua noted that the Forums were organized aiming to provide a platform for agency members, social workers and service users to raise their concerns and policy suggestions to candidates running for CE election. And invitations would also be extended separately to Mr. John Tsang and Mrs. Carrie Lam.  

The 2nd Executive Leadership Development Programme – Mr. Chua informed Members of recruitment of the Programme for agency heads and deputies and a briefing session would be held on 18 January 2017. 

To note the Position of Funds

5. Members noted the Position of Funds and HKCSS Reserves with no further enquiries. 

To note and approve the Application for Agency Membership

6. Members noted and approved the application for agency membership of:

  • Cha Duk Chang Children’s Cantonese Opera Association Limited 查篤撐兒童粵劇   會有限公司
  • Eternity Love Foundation Company Limited 藝恆愛心行動有限公司
  • Hong Kong & Macau Lutheran Church Social Service Limited 港澳信義會社會服務有限公司
  • Hong Kong Network for the Promotion of Inclusive Society Limited 香港傷健共融網絡有限公司
  • Partnerships for Community Development Limited 社區伙伴有限公司 

It was recorded in the minutes that Mr. Francis Chau had declared interests on the application of Hong Kong & Macau Lutheran Church Social Service Limited 港澳信義會社會服務有限公司. 

Members noted the membership application report of ‘‘Empowering Life Network Limited 成就一生網絡有限公司’, and after serious deliberation, it was opined that information provided did not substantiate the application at existing stage, and therefore Members did not approve the application. The Council’s Membership team would continue the follow-up work with the agency. 

To note and approve the Withdrawal of Agency Membership

7. Members noted and approved the withdrawal of agency membership of:

  • Hong Kong and Macau Lutheran Church Limited 港澳信義會有限公司   

To note and approve the Terms of Reference and Appointment of Members to Advisory Committee on Capacity Enhancement Programme for Small NGOs

8. Dr. John Fung, Business Director on Sector and Capacity Development, explained to Members the programme objectives, functions, membership, terms of office, meetings and accountability of the Advisory Committee. Dr. John Fung further responded to a Member’s comment on the sustainability and function of the Committee, as well as the criteria in the selection of small NGOs. With no further enquiry raised, Members noted and approved the Terms of Reference and Appointment of Members to Advisory Committee on Capacity Enhancement Programme for Small NGOs. 

To note and approve the Setting Up of a New Bank Account for Internet Learning Resource Centre Limited

9. Members noted and approved to set up a new bank account for Internet Learning Resource Centre Limited, with purpose to handle transactions related to post-ILSP activities. 

MATTERS FOR DISCUSSION AND ACTION

Submission Status of Membership Fees, Annual Reports and Audited Accounts / Certified Accounts by Member Agencies

10. Ms. Cheung Lai Wah, Chief Officer on Membership and Liaison Service, had made a presentation on the submission status of membership fees, annual reports and audited /certified accounts by member agencies. Ms. Cheung further highlighted the observation, follow-up status and profile of member agencies which failed in fulfilling submission requirements, despite repeated reminders. Members noted and had feedback in general that all member agencies should fulfill their duties and obligations in providing reports and settling membership fees, therefore in case of failure in fulfilling the obligations, the Executive Committee of Council has the right to suspend or terminate membership of the member agency. After discussion, Members agreed to the view that as a last resort of efforts in supporting NGOs, the Council could consider offering extra support in providing enhancement and capacity building plan targeted to those non-complying member agencies. Mr. Chua thanked Members for comments and would work with membership team on follow- up action in seeking more concrete improvements. The updated situation would be reported to Members once available.   

Feedback on Extended Governance Meeting on 2017-18 Business Plan

11, Mr. Chua Hoi Wai thanked Members of governance for joining the Extended Governance meeting which provided a valuable and effective platform for fruitful exchange of views. Mr. Chua said that the suggestions collected would be taken into serious consideration by Council for further deliberation with members of respective standing and specialized committees, and for final compilation the Council's business plan for 2017-18. The updated HKCSS business plan of initiatives and work tasks for 2017-18 would be submitted for endorsement by ExCo at the next meeting. 

ANY OTHER BUSINESS

12. Mr. Chua invited Members to join the Chinese Lunar New Year staff lunch gathering on 27 January and the Spring Social Gathering with member agencies on 7 February. Mr. Chua also informed Members of the farewell dinner arrangement for Ms. Annie Tam, Permanent Secretary for Labour and Welfare, and updated details would be communicated to Members in due course.    

DATE OF NEXT MEETING

13. The next meeting was scheduled for 27 March 2017 at 5:00 p.m. in Room 201 of Duke of Windsor Social Service Building. 

There being no other business, the meeting was adjourned at 7:20 p.m.

 


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