The Hong Kong Council of Social Service
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Agenda and Minutes -
The 3 Meeting 2015-16

Date: 29 March 2016 (Tuesday)
Time: 5:00 p.m.
Location: Room 201, Duke of Windsor Social Service Bldg


1.     Confirmation of Minutes of Last Meeting

2.     Matters Arising

3.     Matters for Information and Approval

(These items may not require discussion.  Members are at liberty to raise any questions, otherwise, the Chairperson will present this items for approval)

3.1   To note the Chief Executive’s Progress Report

3.2   To note the Position of Funds

3.3   To note and approve the Terms of Reference and Appointment of Members to Steering Committee on NGOs Governance Platform Project

3.4   To note and approve the Application of Agency Membership

        3.4.1                Feeding Hong Kong Limited 樂餉社有限公司

        3.4.2                MFMW Limited

        3.4.3                Regeneration Charity Fund Limited 再生慈善基金有限公司

        3.4.4                World Green Organisation Limited 世界綠色組織有限公司

3.5   To note and approve the Change of Agency Name  

        3.5.1                South Kwai Chung Service Centre 南葵涌服務中心

3.6   To note and approve the Termination of Agency Membership

        3.61.                SoulTalk Limited 心話

4.     Matters for Discussion and Action                                                   

4.1   HKCSS Budget 2016-17 and 10-Year Financial Projection

4.2   HKCSS Business Plan 2016-17     

5.     Any Other Business

6.     Date of Next Meeting – 30 May 2016


Minutes of the 3rd Meeting of the Executive Committee for 2015/16 held on Tuesday, 29 March, 2016 at 5:00 p.m. in Room 201, 2/F., Duke of Windsor Social Service Building, 15 Hennessy Road, Wanchai, Hong Kong.



The Hon. Bernard Chan (Chairperson)

Ms. Maggie Chan                          

Ms. Susan Chan                            

Mr. Francis Chau                           

Mr. Benny Cheung                 

Mr. Larry Kwok                              

Mr. Kwok Lit Tung                        

Mr. Otto Lau                                  

Dr. C K Law                                   

Ms. Elizabeth Law                          

Mr. Kennedy Liu                            

Dr. Annissa Lui                              

Mrs. Cynthia Luk                           

Mr. Ma Kam Wah                           

Mr. Joseph Man                            

Ms. Susan So                                        

Ms. Kathy Wong                           

Ms. Sania Yau                                

Mr. Stephen Yau                           

Ms. Amarantha Yip



Mr. Chua Hoi Wai, Chief Executive

Ms. Crystal Cheng, Business Director (Service Development)

Mr. Anthony Wong, Business Director (Policy Research and Advocacy)

Dr. John Fung, Business Director (Sector and Capacity Development)

Mr. Cliff Choi, Business Director (Public Engagement and Partnership)



The Hon. Cheung Kwok Che                

Mr. Allen Fung                               

Dr. Fung Cheung Tim                    

Dr. Lo Chi Kin                                 

Dr. CC Luk                                    

Mr. Ng Shui Lai                              

Mr. Suen Lai Sang                                

Dr. Alice Yuk                                  

Mrs. Helina Yuk



1.     Minutes of the last meeting dated 25 January 2016 were confirmed with no amendment.


2.     No report for matters arising.


To note the Chief Executive’s Progress Report

3.     Members noted the Chief Executive's Progress Report and supplementary information and update on below items were further provided by Mr. Chua:

  • 2016 Welfare Agenda and Priorities Setting (WAPS) Exercise: Mr. Chua reported that the annual meeting of 2016 WAPS has been re-scheduled to be held on 1 June 2016, instead of 10 June. Members were requested to take note. (Post meeting note: the annual meeting of WAPs had been re-scheduled again and confirmed to be held in the   morning of 20 July 2016.)
  • Dialogue with Principal Official Dr. Ko Wing Man, Secretary for Food and Health: Mr. Chua reminded that the session would be held on 8 April 2016, and as at the reporting date, over 90 participants had enrolled. A reminder memo to all agency members had been sent out earlier.
  • Proposed Children Proceedings (Parental Responsibility) Bill: Mr. Chua highlighted that    the sector's views were consolidated in the concerned Task Group under the Specialized Committee (Family & Community). Mr. Chua remarked that in principle the Council supported the proposed Bill, but agreed to the sector's urge for the   government to providing comprehensive facilitating measures in parallel to support the parents, so that the Bill could achieve   its impact in protecting the children. It was further noted that the Hong Kong Jockey Club had also given funding support to NGOs for the related co-parenting project initiated by the Council. 
  • The HKCSS Convention 2016 cum Caring Company Partnership Expo to be held on 10 May 2016 at HKCEC: Mr. Chua updated on the Convention details, that it had drawn   over 4,000 participants from NGO sector and stakeholders and partners from cross sectors.  There would be 6 forums, 12 concurrent sessions, 2 tea receptions, and over 100 exhibition booths by NGOs and Social Enterprises creating good networking opportunities. Mr. Chua noted that all agency heads and board chairpersons were invited.

To note the Position of Funds

4.     Members noted the Position of Funds with no further enquiries. 

To note and approve the Terms of Reference and Appointment of Members to Steering Committee on NGOs Governance Platform Project (Steering Committee)

5.     Members noted and approved the proposed Terms of Reference and recommended appointment of members to the Steering Committee with no enquiries raised. Dr. John Fung highlighted the objective of the Steering Committee which aimed to promote best practice and experience sharing in NGO governance through developing exchange networks        amongst board members in the sector.

To note and approve the Application for Agency Membership

6.     Members noted and approved the application for agency membership of:

  • Feeding Hong Kong Limited  樂餉社有限公司
  • MFMW Limited
  • Regeneration Charity Fund Limited  再生慈善基金有限公司
  • World Green Organisation Limited  世界綠色組織有限公司

A declaration of interests from Members at the Meeting with World Green Organisation Limited (Ms. Elizabeth Law) and MFMW Limited (Mrs. Cynthia Luk and Mr. Joseph Man) were noted.

To note and approve the Change of Agency Name

7.     Members noted and approved the application for change of agency name of the South Kwai Chung Service Centre 南葵涌服務中心.

To note and approve the Termination of Agency Membership

8.     Members noted and approved the termination of agency membership of the SoulTalk Limited  心話, given that the agency had failed to submit outstanding financial report and membership fee upon expiration of the 6-month suspension period, and despite of the Council's continuous reminders.

To note and approve the Proposed New Member List of the Social Enterprise and Innovation Platform (formerly Social Enterprise Business Centre Advisory Committee)

9.     Members noted and approved the proposed new member list of the Social Enterprise and Innovation Platform, with no further enquiries raised.



HKCSS Budget 2016-17 and 10-Year Financial Projection

10.   Ms. Elizabeth Law, Hon. Treasurer, highlighted the budgeted income and expenditure of   2016-17, which similar as the last year, because of the implementation of reduction from   snapshot salary to benchmark salary effect started since 2012-13, it indicated a projected deficit of around 0.37 million taken into account the assumptions for inflation and salary  adjustment. Referring to App. 5b showing the 10-year funding projection, Ms. Law introduced that the management team of the Council had reviewed and considered some possible improvement measures to enhance the financial stability in addressing the continual deficit in the coming years. Further explained by Mr. Chua, Chief Executive, the management team suggested five proposed recommendations being initial measures, subject to be reviewed annually according to the fiscal situation after 2 to 3 years. Mr. Chua further remarked that the implementation of these measures would be effected in stages,  avoiding imposing fiscal pressures upon the Council staff.   Members noted the measures and their key views were summarized as follows: 

  • The management had to solicit support from colleagues because the measures would influence their morale and sense of security at work.
  • The  projection of investment returns should not be too aggressive given the funds, to   be pooled for investment from the Council’s different CBs/units, were different in nature with that of HKCSS Development Fund. Moreover, the investment risks might be high in light of recent economic uncertainties and fluctuation, hence it might not be a secured income source. 
  • The management was advised to look for other feasible, long-lasting measures to improve income generation, other than imposing stringent fiscal cut on internal operation, given that the deficit would not be improved significantly despite the present projected improved incomes or returns. Echoing the similar view, there was an opinion     that the Council could look for fund-raising opportunities or re-initiating an organization review revisiting the HR policy and internal operational structure of the Council for a better utilization of resources.
  • There was a concern that it would induce unpleasant perception towards the sector,  in particular, the Council has its unique role within the sector being regarded as setting an example for agency members.
  • The management might continue to taking the lead in seeking for LSG improvements for enhanced resources, which also addressed the concerns and challenges faced by other NGOs in the sector.  

Mr. Chua thanked Members for views and together with the management team, would follow up to work on those improvement measures. Further updates would be reported to ExCo when necessary.

HKCSS Business Plan 2016-17

11.   Mr. Chua Hoi Wai, Chief Executive, presented the revised HKCSS Business Plan 2016-17,     after consolidating views collected from different committees of governance and from the extended governance meeting held on 25 January 2016. The Business Plan provided the strategic areas and key social development agenda of the Council’s core Business Streams   in response to the critical issues of 2016-17, as well as advocating and engaging with various stakeholders in the process. Members were invited to note and comment if any, and   to endorse the HKCSS 2016-17 Business Plan.

Responding to a Member’s enquiry, Mr. Chua explained that the Council had a five-year plan from 2012-17 which had been followed and subject to be reviewed for another cycle. At the same time, in response to critical issues for 2016-17, like CE-HKSAR and LegCo election, the Council had planned for other key social development agenda, including to prepare for population ageing and promotion of age-friendly city, advocate for universal retirement protection, enhancement of employment support service for PWDs, encourage innovation and adoption of technologies in social services, as well as to foster engagement and development of governance of NGOs, etc. There were also other comments from Members that, given the different roles of the Council being a joint platform of the sector and facing different stakeholders and partners, the Council had to make the best use of resources to prioritize key social agendas in order to create significant social impact, and to draw public attention to those important social issues. Mr. Chua thanked Members for the comments and noted that all CBs/terms of the Council would work together with different committees of governance in order to achieve those key tasks under coordinated efforts.

With no further enquiries made, Members endorsed the HKCSS 2015-16 Core Business Plan.


Update on A Staff Case (Confidential)

12.   The Chairperson of the Meeting informed Members that he would provide an update of the progress of a HR matter.  Before proceeding further, all business directors were invited to be excused from the Meeting.  The Chairperson then in confidence informed Members the announced verdict and the lost in action of the Council at the Labour Tribunal case. With  advice sought from the lawyer, the Council would seek for a review before making appeal to the High Court. Further details would be reported to Members once available.


13.   The next meeting was scheduled for 30 May 2016 at 5:00 p.m. in Room 201 of Duke of Windsor Social Service Building.

There being no other business, the meeting was adjourned at 6:40 p.m.