The Hong Kong Council of Social Service
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Agenda and Minutes -
The 1 Meeting 2015-16

Date: 7 December 2015 (Monday)
Time: 5:00 p.m.
Location: Room 201, Duke of Windsor Social Service Building

Agenda:

1. Election of Chairperson

2. Election of Vice-Chairperson(s)

3. Election of Hon. Treasurer

4. Appointment of Hon. Legal Advisor

5. Date of Meetings of the Executive Committee

6. Confirmation of Minutes of Last Meeting

7. Matters Arising

8. Matters for Information and Approval

(These items may not require discussion. Members are at liberty to raise any questions, otherwise, the Chairperson will present the items for approval)

8.1 To note the Chief Executive’s Progress Report

8.2 To note the Position of Funds

8.3 To note and approve Application of Agency Membership

8.3.1 Early Psychosis Foundation 思覺基金

8.3.2 The Healthcare Association Limited 康護協會有限公司

8.4 To note and approve the Change of Agency Name

8.4.1 CPMS Social Centre for the Elderly of Grace 中華便以利會恩慈長者活動中心

8.4.2 Community CareAge Foundation Limited 社區關護長者基金有限公司

8.5 To note and approve Termination of Agency Membership

8.5.1 Hong Kong Federation of Societies for Prevention of Blindness 香港防盲協會

8.6 To note the Election Results of the Executive Committee and 4 Standing Committees 2015-17
8.7 Updating of Terms of Reference of Advisory Committee on Group Retirement Scheme

8.8 To note and approve Appointment of Members for the Steering / Advisory Committees

9. Any Other Business

9.1 Annual Extended Governance Meeting to be held on 25 January 2016 (Monday)

10. Date of Next Meeting – To be confirmed

 



Minutes:

Minutes of the 1st Meeting of the Executive Committee for 2015/16 held on Monday, 7 December, 2015 at 5:00 p.m. in Room 201, 2/F., Duke of Windsor Social Service Building, 15 Hennessy Road, Wanchai, Hong Kong. 

Present:          

The Hon. Bernard Chan (Chairperson)

Ms. Maggie Chan                          

Ms. Susan Chan

Mr. Francis Chau                           

Mr. Benny Cheung 

The Hon. Cheung Kwok Che        

Mr. Allen Fung

Dr. Fung Cheung Tim                    

Mr. Larry Kwok      

Mr. Kwok Lit Tung                        

Mr. Otto Lau  

Dr. C K Law                                   

Ms. Elizabeth Law

Mr. Kennedy Liu                            

Dr. Lo Chi Kin                                         

Dr. Annissa Lui                              

Dr. CC Luk     

Mrs. Cynthia Luk                   

Mr. Joseph Man

Mr. Ma Kam Wah                          

Mr. Ng Shui Lai

Ms. Susan So                                

Ms. Kathy Wong

Ms. Sania Yau                                

Mr. Stephen Yau                           

Ms. Amarantha Yip                        

Mrs. Helina Yuk                             

                                       

In-Attendance:

Mr. Chua Hoi Wai, Chief Executive       

Ms. Crystal Cheng, Business Director (Service Development)

Mr. Cliff Choi, Business Director (Public Engagement and Partnership)

Ms. Cheung Lai Wah, Chief Officer (Membership Liaison and Service)

       

Apologies:

Mr. Suen Lai Sang                        

Dr. Alice Yuk                             

 

WELCOME

1. Mr. Chua Hoi Wai, Chief Executive, sought Members’ consent to convene the meeting until completion of the agenda to elect the Chairperson of the Executive Committee (ExCo). Mr. Chua welcomed Members present for joining the first meeting and introduced the newly elected Members to ExCo for 2015-17, and elected representatives to ExCo from the 4 Standing Committees and The Hong Kong Joint Council for People with Disabilities. 

ELECTION OF CHAIRPERSON

2. Mr. Chua Hoi Wai sought Members’ consent to proceed with the nomination and election process for the Chairperson, Vice-Chairperson(s), Hon. Treasurer and Hon. Legal Advisor. Putting to vote, the Hon. Bernard Chan was nominated and unanimously elected by Members present to be the Chairperson of the Council for the term 2015/16.   

(At this point, the Hon. Bernard Chan being elected as the Chairperson took chair of the Meeting.) 

ELECTION OF VICE-CHAIRPERSON

3. Putting to vote, Ms. Maggie Chan and Mr. Kennedy Liu were nominated and elected by Members present in majority to be the Vice-Chairpersons of the Council for the term 2015/16.

 

ELECTION OF HON. TREASURER

4. Proposed by the Chief Executive, Ms. Elizabeth Law was nominated and unanimously elected by Members present to be the Hon. Treasurer of the Council for the term 2015/16.

APPOINTMENT OF HON. LEGAL ADVISOR

5. Proposed by the Chief Executive, Members unanimously endorsed the appointment of Mr. Larry Kwok to be the Hon. Legal Advisor of the Council for the term 2015/16. 

DATES OF MEETINGS OF THE EXECUTIVE COMMITTEE

6. In accordance with the Constitution of the Council, the Executive Committee should hold not less than 6 meetings each year and following the past practice, a schedule of ExCo meetings was proposed. With unanimous consent of Members present, the below schedule was being adopted for the term 2015/16: 

  • 2nd Meeting - 25 January 2016 (ExCo meeting to start at 6:00 p.m., immediately after the Annual Extended Governance Meeting)
  • 3rd Meeting - 29 March 2016
  • 4th Meeting - 30 May 2016
  • 5th Meeting - 25 July 2016
  • 6th Meeting - 26 September 2016 

CONFIRMATION OF MINUTES OF LAST MEETING

7. Minutes of the last meeting dated 21 September 2015 were confirmed with no amendment. 

MATTERS ARISING

8. Co-option of Members to the Executive Committee (ExCo) – Mr. Chua Hoi Wai, Chief Executive, reported that a vacancy was opened following Mr. Michael Lee’s indication of not continuing as co-opted member to ExCo for another term. Mr. Lee, however, would continue his engagement with the Council in his other capacity being the chairperson of HKCSS WiseGiving Steering Committee. Members noted with no further enquiries raised. 

9. 0-1-1 Follow Up – Mr. Chua updated that following the joint signatory action of 118 NGOs indicating objection to the reduction of subvention, the government did not announce funding cut for year 2016/17 at the present stage. The Council would monitor closely the situation for the coming year. 

MATTERS FOR INFORMATION AND APPROVAL

To note the Chief Executive’s Progress Report

10. Members noted the Chief Executive’s Progress Report and the supplementary information and updates on below items were further provided by Mr. Chua:

  • Dialogue Session with Dr. Ko Wing Man, Secretary for Food and Health on 8 December 2015: Mr. Chua reported that the dialogue session was cancelled owing to Dr. Ko’s injury suffered at an event. The Council would follow up with the Secretary’s office regarding the re-arrangement.
  • 3% Salary Adjustment: Mr. Chua reported that the Council had received a reply letter dated 25 November from the Director of Social Welfare (DSW), in response to the Council’s letter sent earlier expressing the sector’s concern that NGOs were excluded from the 3% increase of senior staff resulting from the Salary Level Survey conducted by the government. The letter acknowledged DSW’s awareness of the sentiments of the welfare sector on the request for additional subvention for salary adjustment arising from the Pay Level Survey, however adhering to the principles on Pay Level Survey, Starting Salaries Survey and LSG Manual, the Department considered that the adjustment was not applicable to the staff salaries of the subvented welfare sector, quoting the 2009 Starting Salaries Survey, of which the government did not reduce LSG subvention for NGOs whereas some civil service grades’ starting salaries had been lowered. Nevertheless, Mr. Chua remarked that there were still uncertainties within the sector concerning the difference of understanding with the Department on the applicability of the adjustment of staff salaries of the subvented welfare sector in relation to that of the civil service. In light of this, Mr. Chua noted that the Council would continue to seek further advice from the specialized committee on sector finance.
  • ITRC Forum 2015: Mr. Chua reported that an annual ITRC Forum would be held on 10 December 2015 at the Cyberport and all agency members were invited to join. Mr. Chua highlighted that the theme of the Forum’s morning session was “Driving Social Innovation with Technology, Delivering Technology with Social Mission”.
  • The Renting of Empty Premises of Link Real Estate Investment Trust (Link): Mr. Chua reported that the Council was working on a project in using an empty premises of Link for purposes as an incubation and support hub; a co-loaction office and a centre for capacity building for small NGOs. As the preparation work was still in progress, Mr. Chua would report to Members should there be further updates. 

To note the Position of Funds

11. Reported by Ms. Elizabeth Law, Hon. Treasurer, Members noted the Position of Funds with no further enquiries. 

To note and approve the Application for Agency Membership

12. Members noted and approved the application for agency membership of “Early Psychosis Foundation 思覺基金”. A member of ExCo has declared interest at the Meeting in relation to this application.

Regarding the application of the Healthcare Association Limited 康護協會有限公司, after thorough discussion by Members, the application was being put on hold and the membership team was tasked to seek further clarification and supporting documentation from the applicant, based on the concerns and considerations raised by Members. 

To note and approve the Change of Agency Name

13. Members noted and approved the change of agency name of:

  • CPMS Social Centre for the Elderly of Grace 中華便以利會恩慈長者活動中心
  • Community CareAge Foundation Limited 社區關護長者基金有限公司 

To note and approve the Termination of Agency Membership

14. Members noted and approved the termination of agency membership of:

  • Hong Kong Federation of Societies for Prevention of Blindness 香港防盲協會 

To note the Election Results of the Executive Committee and 4 Standing Committees 2015/17

15. Members noted the election results of the ExCo and Standing Committees for the term of 2015/17 with no further enquiries. 

Updating of Terms of Reference (TOR) of Advisory Committee on Group Retirement Scheme

16. Members noted and approved the updated TOR with no further enquiries. 

To note and approve Appointment of Members for the Steering / Advisory Committees

17. Mr. Chua Hoi Wai referred Members to the table listing members’ appointment to the Steering / Advisory Committees to take effect from 2016. Mr. Chua further highlighted the proposed transference of responsibility of the Sustainable Business Hong Kong Steering Committee’s governance to the Caring Company Scheme Steering Committee, and the proposed setup of the Steering Committee for the Celebration of the 70th Anniversary of HKCSS. And according to the Terms of Reference, Mr. Chua elaborated that the Steering Committee for the Celebration of the 70th Anniversary of HKCSS would help making recommendations to the ExCo on key programmes in relation to the 70th Anniversary, to steer the planning and implementation of such programmes, as well as making recommendations on the strategic directions of the HKCSS for the next five years to be kick-started during the 70th Anniversary activities. Mr. Chua further remarked that in the business planning discussion, the management has initially recommended two core business focus of the Council for the coming two years, namely, aged-friendly city and social innovation.

Members noted and approved the proposed change of the Sustainable Business Hong Kong, the setup of the Celebration of the 70th Anniversary of HKCSS Steering Committees, and the appointment of members to the Steering / Advisory Committees. 

ANY OTHER BUSINESS

Annual Extended Governance Meeting to be held on 25 January 2016 (Monday)

18. Mr. Chua Hoi Wai reminded that the Annual Extended Governance Meeting (the Meeting) was scheduled to be held on 25 January 2016 from 4:00 p.m. to 6:00 p.m., to be immediately followed by the 2nd ExCo meeting. Mr. Chua noted that the Meeting was to provide a cross-core business platform for members of the governance to discuss and to enhance understanding of the Council’s work plan for the coming year. All members of the ExCo and Standing Committees, the Chairpersons and Vice-Chairpersons of Specialized Committees were invited to attend.    

DATE OF NEXT MEETING

19. The next meeting was scheduled for 25 January 2016 at 6:00 p.m. in Room 201 of Duke of Windsor Social Service Building. 

There being no other business, the meeting was adjourned at 6:00 p.m.

 

 


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