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Agenda and Minutes -
The 5 Meeting 2014/15

Date: 27 July 2015 (Monday)
Time: 5:00 p.m.
Location: Room 201, 2/F, Duke of Windsor Social Service Bldg

Agenda:

1. Confirmation of Minutes of Last Meeting

2. Matters Arising

3. Matters for Information and Approval

(These items may not require discussion.  Members are at liberty to raise any questions, otherwise, the Chairperson will present this items for approval)

3.1 To note the Chief Executive’s Progress Report

3.2 To note the Position of Funds

3.3 To note and approve Application of Agency Membership

3.3.1 Concern for Grassroots’ Livelihood Alliance Limited 關注草根生活聯盟

3.3.2 Excellent Volunteers Association Limited 齊賢社義工協會有限公司

3.3.3 Hong Kong Parkinson’s Disease Association 香港柏金遜症會

3.4 To note and approve Change of Agency Name

3.4.1 Hong Kong West Point Baptist Church Elderly Centre 香港西區浸信會長者鄰里中             心

3.4.2 Stewards Limited 香港神託會

3.5 To note and approve Withdrawal / Termination of Agency Membership 

3.5.1 Gift for Kids Foundation Limited 童年同悅基金有限公司

3.5.2 Hong Kong Housing Affairs Association 香港屋宇事務促進會

3.5.3 SoulTalk Limited 心話

3.6 To note and approve the Council’s Policy and Implementation Measures for Level One Guidelines of the Best Practice Manual of SWD

3.7 To note and review Enhancements of Provident Fund provided to HKCSS Staff

3.8 To note and approve Recommendations on Applying the 2015-16 Civil Service Pay Adjustment of the Council

4. Matters for Discussion and Action                                                   

4.1 Policy on Salary Adjustment arising from Civil Service Pay Adjustment (powerpoint presentation)

4.2 2014-15 Annual Submission to CE of HKSAR and Submission of Welfare Agenda and Priorities Setting (WAPs) to SWD

5. Any Other Business

Date of Next Meeting – 21 September 2015 (This will be the last meeting for the term of 2014-15)



Minutes:

THEHONG KONGCOUNCIL OF SOCIAL SERVICE

Executive Committee 2014/15

 

Minutes of the 5th Meeting of the Executive Committee for 2014/15 held on Monday, 27 July, 2015 at 5:00 p.m. in Room 201, 2/F., Duke of Windsor Social Service Building,15 Hennessy Road, Wanchai,Hong Kong.

 

Present:          

The Hon. Bernard Chan (Chairperson)                                 

Ms. Maggie Chan                          

Mr. Francis Chau                   

The Hon. Cheung Kwok Che        

Mr. Fong Cheung Fat             

Dr. Fung Ho Lup                            

Mr. Larry Kwok                     

Mr. Kwok Lit Tung                          

Mr. Otto Lau                           

Ms. Elizabeth Law                          

Ms. Irene Leung                     

Mr. Kennedy Liu                            

Dr. Annissa Lui                      

Mr. Ma Kam Wah                         

Mr. Ng Shui Lai                      

Ms. Kathy Wong                           

Ms. Sania Yau                        

Ms. Noel Yeung                             

Ms. Amarantha Yip                

 

In-Attendance:       

Mr. Chua Hoi Wai, Chief Executive

Ms. Crystal Cheng, Business Director (Service Development)

Mr. Anthony Wong, Business Director (Policy Research and Advocacy)

Dr. John Fung, Business Director (Sector and Capacity Development)

Mr. Cliff Choi, Business Director (Public Engagement and Partnership)

 

Apologies:      

Mr. Cheung Kin Fai                        

Mr. Allen Fung                       

Ms. Amy Fung                               

Dr. Fung Cheung Tim            

Miss Kimmy Ho                            

Dr. C K Law                           

Ms. Lilian Law                                

Mr. Michael Lee                     

Dr. Lo Chi Kin                        

Dr. CC Luk                             

Dr. Tik Chi Yuen                                                                             

 

 

CONFIRMATION OF MINUTES OF LAST MEETING

1. Minutes of the last meeting dated 18 May 2015 were confirmed with no amendment. 

 

MATTERS ARISING

2. Update on an HR matter – Mr. Chua Hoi Wai, Chief Executive, reported that follow up on the last update to Members, an independent investigation by Dr. CK Law (former Hon. Treasurer) and Ms. Elizabeth Law (incumbent Hon. Treasurer) to complaints made by the concerned staff was conducted and an investigation report with conclusions and recommendations has been submitted to the Chairperson. The Chairperson noted and had accepted the report, which was also tabled for Members’ perusal. The Chairperson thanked Dr. CK Law and Ms. Elizabeth Law for assistance in conducting the investigation.

 

3. Issue of Backpay – Regarding a recent petition made by a staff union towards the Council and the accusation of “leading NGOs in withholding supplementary subvention for salary adjustment”, Mr. Chua Hoi Wai updated Members on the Council’s follow-up actions, including a meeting on 8 July with members of the joint union, during which the Council’s management had responded to complaints from Social Welfare Organizations Employees Union (the Union) and exchanged views on the issue of backpay. After the meeting, Mr. Chua reported that the Union had sent another letter petition for the same request dated 17 July to the Council, which the management would handle and reply. Members noted the update with no further views. 

 

MATTERS FOR INFORMATION AND APPROVAL

To note the Chief Executive’s Progress Report

4. Mr. Chua Hoi Wai highlighted to Members the joint signature action with Agency Members in response to the 1 % cut down of Government expenditure for each of the 2 consecutive years. The key position was to advocate for an exemption to be granted to NGOs from the cut which if imposed, would seriously impact NGOs and services users in the existing challenging social environment. Mr. Chua further noted that concerns of Agency Members would be communicated to the Secretary and Permanent Secretary for Labour and Welfare and the Director of Social Welfare in the meeting on 29 July requested by the Council. Mr. Chua added that the Council would also coordinate with Hon. Cheung Kwok Che in lobbying for support of LegCo Members and to meet with officials of Financial Service and the Treasury Bureau. A Member remarked that the Council should also prepare for statistics and data being concrete evidence to substantiate the practical concerns of the sector and the potential risks to service users in the community, should there be a cut in welfare expenses.

 

To note Position of Funds

5. Members noted the Report on Position of Funds being within budget with no enquiry raised.

 

To note and approve the Application of Agency Membership

6. Members noted and approved the membership application of:

  • Concern for Grassroots’ Livelihood Alliance Limited 關注草根生活聯盟
  • Excellent Volunteers Association Limited 齊賢社義工協會有限公司
  • Hong Kong Parkinson’s Disease Association 香港柏金遜症會

 

To note and approve Change of Agency Name

7. Members noted and approved the change of agency name of:  

  • Hong Kong West Point Baptist Church Elderly Centre 香港西區浸信會長者鄰里中心
  • Stewards Limited 香港神託會

 

To note and approve Termination / Suspension of Agency Membership

8. Members noted and approved the termination of agency membership of:  

  • Gift for Kids Foundation Limited 童年同悅基金有限公司
  • Hong Kong Housing Affairs Association 香港屋宇事務促進會
  • Members noted and approved the suspension of agency membership of:
  • SoulTalk Limited 心話

 

To note and approve the Council’s Policy and Implementation Measures for Level One Guidelines of the Best Practice Manual (BPM) of SWD

9. Dr. John Fung, Business Director (Sector and Capacity Development), reported to Members the progress of implementing the BPM and in the process to ensure compliance with the level one requirements, the management had completed reviewing the existing policies and procedures of the Council in the three core areas of management, namely, the financial management, human resource management, as well as corporate governance and accountability.  Subsequently, two documents were submitted to Members of ExCo to note and approve, including, (i) the self-assessment checklist in annex 1 and (ii) the policy and implementation measures in annex 2.

 

Members noted the documents and regarding the proposed policies and procedures on complaints handling related to the Chairperson and Members of the ExCo, suggestions like the setting up an independent panel and the appointment of member into the panel, were proposed to the management to ensure fair and independent handling of complaints as well as in accordance with the procedures set out in the SQS or LSG Independent Complaints Handling Committee (ICHC). Dr. John Fung thanked Members for the comments and would follow up in making adjustments as appropriate. Mr. Chua Hoi Wai further reported that the feedback from staff would be collected and appropriate channels would be provided to access related information.

 

To Note and Review Enhancements of Provident Fund provided to HKCSS Staff

10. Mr. Chua Hoi Wai briefly recapped for Members’ information the provident fund enhancements provided to HKCSS staff since its implementation in June 2014 and reported that a financial review has been conducted which indicated that another year of extension until 2017-18 of the employer contribution to 10% of staff salary for staff on MPF scheme with over 10 years’ service could be applicable. Having consulted the Hon. Treasurer who has no alternate views, Mr. Chua therefore invited Members to note and endorse the extension. With no further enquiries raised, Members endorsed the extension.

 

 

MATTERS FOR DISCUSSION AND ACTION

11. Policy on Salary Adjustment Arising from Civil Service Pay Adjustment

Mr. Chua Hoi Wai presented to Members the background of the Council’s existing practice on arrangements of salary adjustment arising from civil service pay adjustment and the staff views collected from the quarterly staff meeting and two staff consultation sessions being held in June and July. Mr. Chua highlighted the recommendations of the management and the financial implications based on scenarios using different cut-off date in effecting the payment.

 

Members noted and in summary, they have given comments including, the concern of the Council’s own cash flow and its financial affordability, the employment contract with concerned staff, the implication to other NGOs and frontline workers, the concern of LSG system and NGO’s corporate transparency and accountability, etc. It was also noted on record that in setting the Council’s own staff remuneration policy, there was an understanding that the autonomy of individual NGOs should be respected in accordance with LSG, which allowed respective NGOs flexibility in utilizing LSG subvention to better meet community needs.  After deliberation, the Chairperson noted that in principle Members of ExCo would support that arising from the civil service pay adjustment, the Council would arrange for salary adjustment applicable to all entitled staff including those who had left the Council in or after April, giving retrospective payment from April, on condition that the payment would be subject to available financial resources of the Council and the financial position would be annually reviewed by the management for submission to ExCo for final endorsement.

 

Based on the decision reached aforementioned, it was therefore noted that Members approved the recommendation on applying the 2015-16 civil service pay adjustment to all eligible staff members with retrospective effect from 1 April 2015.

 

 

12. 2014-15 Annual Submission to CE of HKSAR and Submission of Welfare Agenda and Priorities Setting (WAPs) to SWD

Mr. Anthony Wong, Business Director (Policy Research and Advocacy) and Ms. Crystal Cheng, Business Director (Service Development), invited Members to give comment on the draft submissions which have been deliberated by members of respective Standing Committees and other related partners and stakeholders. It was noted that the Annual Submission would be delivered to the Chief Executive of HKSAR and the WAPs report to the Director of Social Welfare in July/August. Some comments were received in the Meeting and the responsible Business Director would follow up to fine-tune the submissions. With no further enquiries raised, Members endorsed the two submissions.

 

 

ANY OTHER BUSINESS

13. There was no other business being raised. 

 

DATE OF NEXT MEETING

14. The next meeting was scheduled for 21 September 2015 at 5:00 p.m. in Room 201 of Duke of Windsor Social Service Building.

 

There being no other business, the meeting was adjourned at 7:20 p.m.

 

 

 

 


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