The Hong Kong Council of Social Service
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Agenda and Minutes -
The 3 Meeting 2014/15

Date: 30 March 2015 (Monday)
Time: 5:00 p.m.
Location: Room 201, 2/F, Duke of Windsor Social Service Bldg


1. Confirmation of Minutes of Last Meeting

2. Matters Arising

2.1 收納新機構會員內部指引

3. Matters for Information and Approval

(These items may not require discussion.  Members are at liberty to raise any questions, otherwise, the Chairperson will present this items for approval)

3.1 To note the Chief Executive’s Progress Report

3.2 To note the Position of Funds

3.3 To note and approve 「社聯公積金及人壽保險計劃」2015-16年度僱員人壽保險計劃續保

3.4 To note the Work Progress of the Expert Group on International Affairs Strategy

4. Matters for Discussion and Action                                                   

4.1 Review of HKCSS Agency Membership Fee

4.2 HKCSS Budget 2015-16

4.3 HKCSS Business Plan 2015-16

4.4 Follow up to the Discussion on HKCSS Membership Participation Study and Feedback Survey

5. Any Other Business

6. Date of Next Meeting – 18 May 2015




Executive Committee 2014/15


Minutes of the 3rd Meeting of the Executive Committee for 2014/15 held on Monday, 30 March, 2015 at 5:00 p.m. in Room 201, 2/F., Duke of Windsor Social Service Building,15 Hennessy Road, Wanchai,Hong Kong.



Mr. Kennedy Liu (Vice-Chairperson)

Ms. Maggie Chan                  

Mr. Francis Chau

Mr. Cheung Kin Fai              

Ms. Amy Fung                               

Mr. Fong Cheung Fat             

Mr. Larry Kwok                     

Mr. Ng Shui Lai                      

Dr. C K Law                           

Ms. Lilian Law                       

Ms. Irene Leung                                   

Dr. Annissa Lui                      

Mr. Tik Chi Yuen                    

Ms. Kathy Wong                   

Ms. Sania Yau                        

Ms. Noel Yeung                     

Ms. Amarantha Yip



Mr. Chua Hoi Wai, Chief Executive

Ms. Crystal Cheng, Business Director (Service Development)

Mr. Anthony Wong, Business Director (Policy Research and Advocacy)

Mr. Cliff Choi, Business Director (Public Engagement and Partnership)

Ms. Cheung Lai Wah, Chief Officer (Membership Liaison and Service)

Ms. Cynthia Lee, Director (Finance and Building Management)



The Hon. Bernard Chan                

The Hon. Cheung Kwok Che

Mr. Allen Fung                       

Dr. Fung Cheung Tim                    

Dr. Fung Ho Lup                            

Miss Kimmy Ho                            

Mr. Kwok Lit Tung                          

Mr. Otto Lau                                           


Mr. Michael Lee                             

Dr. Lo Chi Kin                                

Dr. CC Luk                                     

Mr. Ma Kam Wah




1. Minutes of the last meeting dated 26 January 2015 were confirmed with no amendment. 



2. Operation Guidelines for New Agency Member Application – Follow up the discussion at the last Meeting, Ms. Cheung Lai Wah, Chief Officer (Membership Liaison and Service) reported that the Standing Committee on Sector and Capacity Development had recommended some enhancements to the assessment guidelines for new member agency application and Members of ExCo were invited to note, discuss and endorse. The Acting Chairperson remarked that the membership team could also provide precedent cases accumulated in future being useful reference to support for Members’ consideration of membership application. With no further enquiry raised, the newly proposed assessment criteria was noted and endorsed. 



To note the Chief Executive’s Progress Report

Supplementing the report provided, Mr. Chua Hoi Wai highlighted the work progress of:

3. The Caring Company Partnership Expo cum Luncheon (the Expo) held on 25 March 2015 – Mr. Chua reported that with the support of all member agencies, the Expo was successfully held, with more than 3,000 visitors and 2,960 companies being nominated by 461 NGOs to be awarded the caring company/organization logo. During the Expo, there were a total of 95 NGOs exhibitors, and a special corner had been offered to smaller / non-subvented NGOs to showcase their services.


4. Social Innovation and Entrepreneurship Fund (SIEDF): Impact Incubator - Mr. Chua reported that HKCSS has been awarded by the Government to be one of intermediaries of the SIEDF, the new platform has been named ‘Impact Incubator’ and a kick-off ceremony was scheduled to take place on 21 April 2015.  


5. Mr. Chua reported on the progress of a Council staff’s case of appeal against the High Court decision.


To note Position of Funds

6. Members noted the Report on Position of Funds with no enquiry raised.


To note and approve「社聯公積金及人壽保險計劃」2015-16年度僱員人壽保險計劃續保

7. Ms. Cheung Lai Wah, Chief Officer (Membership Liaison and Service), explained to Members the background and the renewal benefit schedule which had been studied by the Advisory Committee on Group Retirement / Provident Fund Scheme (the Advisory Committee). Given the coverage of the renewal benefit schedule and monthly premium rate remained unchanged for year 2015-16, the Advisory Committee recommended Members of ExCo to endorse renewal of the existing policy under the Scheme. A member also proposed that for future policy renewal, with recommendation given by the Advisory Committee, the Council’s Chief Executive would be delegated to make the decision on behalf of the ExCo, in order to streamline internal administration procedure. With no further enquiry raised, Members noted and endorsed the renewal plan and the delegation of decision to the Chief Executive.


To note the Work Progress of the Expert Group on International Affairs Strategy

8. Mr. Chua Hoi Wai, Chief Executive, reported to Members on work progress of the Expert Group on International Affairs Strategy, since the last discussion at the ExCo meeting in September 2013. Mr. Chua noted that 3 meetings had been held respectively in June and September 2014, as well as in March 2015. The key points of discussion were highlighted by Mr. Chua, including the reconfirmation of ‘subject-led’ approach with relevant roles to be taken up by other responsible units of HKCSS assisted with coordination of International and Mainland China Affairs (ICA) staff team; the need to review the coordinating mechanism amongst various staff teams; the Council to consider appropriate approach in international works targeting to the needs of member agencies; and the form of governance structure to be decided with further deliberation. Members of ExCo noted and received the report with no further enquiry made.  




9. Review of HKCSS Agency Membership Fee

Ms. Cheung Lai Wah, Chief Officer (Membership Liaison and Service), reported that at the ExCo meeting in January 2013, there was a discussion on review of HKCSS agency membership fee and it had been resolved that a bi-annual review would be conducted regularly thereafter, with the next review to be done in 2015. Referring to the discussion paper, Ms. Cheung introduced to Members the background, basis of analysis and final recommendations of the revised membership fee. It was further noted that in the process, the Hon. Treasurer had been consulted who supported the management to submit the recommended review to the ExCo for final endorsement. Having noted and studied the HKCSS agency membership fee review schedule as proposed, Members supported and endorsed the recommendation.


10. HKCSS Budget 2015-16

Ms. Cynthia Lee, Director (Finance and Building Management), presented the proposed Budget of the Council for 2015-16 and the 10-year Funding Projection from 2015-16 to 2024-25, which indicated that the Council’s accumulated reserves would be decreasing year on year to cover the budget deficit. Members noted and remarked that the Council should be prudent in the budget planning and to take into consideration of the impact imposed by other related factors and assumptions. Mr. Chua Hoi Wai, Chief Executive, thanked Members for the comments that would be carefully considered and the Council’s team of management would strive with the best efforts in working out more stringent precautionary measures to tackle the upcoming financial risks. A report of update would be presented to the ExCo once available.


11. HKCSS Business Plan 2015-16

Mr. Chua Hoi Wai, Chief Executive, reported that following the extended governance meeting held on 26 January 2015, views of governance were collected and therefore a revised 2015-16 Core Business Plan was presented to Members for further comment, if any, and for final endorsement. Mr. Chua also highlighted the strategic areas and key social development agenda and objectives of the Council’s 4 Core Business Streams, in advocating and engaging with various stakeholders to respond to 2015-16 critical issues. The key events calendar for 2015-16 was also presented. With no further enquiries made, Members endorsed the HKCSS 2015-16 Core Business Plan.


12. Follow up the Discussion on HKCSS Membership Participation Study and Feedback Survey

Mr. Chua Hoi Wai, Chief Executive, briefed ExCo members on the follow-up discussions relating to the Members Participation Study and the Membership Feedback Survey which were completed recently, and a list of measures to enhance member NGOs’ participation in Council activities as recommended by Standing Committee for Sector and Capacity Development and endorsed by the ExCo in the January 2015 meeting. It was noted that ExCo members had suggested the management to critically review the approach of service delivery and resources allocation in taking forward an enhanced strategy to meet diverse expectations of member NGOs, in particular the low priority accorded by agency members to the Council’s work in international and Mainland China affairs. 


During the discussion, ExCo members considered (i) the expectations of member NGOs of different nature and size, (ii) the mission, positioning, available resources and capability of the Council, (iii) the level of investment, strategy and priority of the Council in leading member NGOs in the participation of global and regional platform, as well as (iv) the need for the Council to review and rationalize its coordinating mechanism, approach and staff deployment in International and Mainland China affairs.  After elaborated discussion, ExCo members supported in principle the direction to redeploy as appropriate existing resources in International and Mainland China affairs to meet Member NGOs’ expectations, and that the matter should be handled by management given this was an internal routine operational matter.




13. Exco Members further discussed at length a current HR matter of the Council.  It was agreed that, while the Chief Executive was responsible and in charge of the Council’s HR and staff deployment other than recruitment of Business Directors and the Chief Executive, the management should consult and seek prior consent from office-bearers of ExCo before finalizing staff deployment relating to the Council’s International and Mainland China Affairs, and as such the office-bearers of the ExCo have been delegated with full authority in this respect.



14. The next meeting was scheduled for 18 May 2015 at 5:00 p.m. in Room 201 of Duke of Windsor Social Service Building.



There being no other business, the meeting was adjourned at 6:50 p.m.