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Agenda and Minutes -
The 2 Meeting 2014/15

Date: 26 January 2015 (Monday)
Time: 6:00 p.m.
Location: Room 201, 2/F, Duke of Windsor Social Service Bldg

Agenda:

1. Confirmation of Minutes of Last Meeting

2. Matters Arising

3. Matters for Information and Approval

(These items may not require discussion.  Members are at liberty to raise any questions, otherwise, the Chairperson will present this items for approval)

3.1 To note the Chief Executive’s Progress Report

3.2 To note the Position of Funds

3.3 To note and approve Application of Agency Membership

        3.3.1 Fubeimani Foundation Ltd 福溢關愛基金有限公司

        3.3.2 Hong Kong Association of Doctors in Clinical Psychology Limited 香港臨床心理學博士協會有限公司

        3.3.3 Hong Kong Faith & Love Foundation Limited 香港信愛慈善基金有限公司

        3.3.4 Love Neighbor Association Limited 愛鄰舍服務協會有限公司

        3.3.5 New Wine Ministries Hong Kong Limited 香港新葡萄基督使工有限公司

3.4 To note and approve Suspension / Termination / Withdrawal of Agency Membership

        3.4.1 Greensmiles HK Limited

        3.4.2 Health Beauty Health and Care Services Centre Limited 美健健康與關懷服務中心有限公司

        3.4.3 Hong Kong Housing Affairs Association香港屋宇事務促進會

        3.4.4 Chun Tok School 真鐸學校

3.5 To note and approve the Change of Agency Name

        3.5.1 Habitat for Humanity China Limited 中華仁人家園協會有限公司

        3.5.2 The Women’s Foundation 婦女基金會

3.6 To endorse the Recommendation on Applying the 2014-15 Civil Service Pay Adjustment to the Council

3.7 To note and approve the Annual Report of and Appointment of Members to HKCSS Development Fund

3.8 To note and approve the Co-option of Member to Information Technology Business Committee (ITBC)

4. Matters for Discussion and Action                                                   

4.1 Overall Response Measures to the HKCSS Membership Participation Study and Feedback Survey

4.2 Feedback on Extended Governance Meeting on 2015-16 Business Planning

5. Any Other Business

6. Date of Next Meeting – 30 March 2015



Minutes:

THEHONG KONGCOUNCIL OF SOCIAL SERVICE

Executive Committee 2014/15

 

Minutes of the 2nd Meeting of the Executive Committee for 2014/15 held on Monday, 26 January, 2015 at 6:00 p.m. in Room 201, 2/F., Duke of Windsor Social Service Building,15 Hennessy Road, Wanchai,Hong Kong.

 

 

Present:          

The Hon. Bernard Chan (Chairperson)

Ms. Maggie Chan                  

Mr. Francis Chau

Mr. Allen Fung               

Dr. Fung Cheung Tim

Mr. Fong Cheung Fat             

Miss Kimmy Ho    

Mr. Larry Kwok                     

Mr. Kwok Lit Tung

Ms. Elizabeth Law                  

Ms. Lilian Law       

Ms. Irene Leung                     

Mr. Kennedy Liu    

Dr. Annissa Lui                      

Mr. Ma Kam Wah  

Mr. Ng Shui Lai                    

Ms. Kathy Wong   

Ms. Sania Yau                        

Ms. Amarantha Yip

                                       

In-Attendance:

Mr. Chua Hoi Wai, Chief Executive

Ms. Crystal Cheng, Business Director (Service Development)

Mr. Anthony Wong, Business Director (Policy Research and Advocacy)

Dr. John Fung, Business Director (Sector and Capacity Development)

Mr. Cliff Choi, Business Director (Public Engagement and Partnership)

Ms. Cheung Lai Wah, Chief Officer (Membership Liaison and Service)

 

Apologies:      

Mr. Cheung Kin Fai       

The Hon. Cheung Kwok Che

Ms. Amy Fung                               

Dr. Fung Ho Lup

Mr. Otto Lau                           

Dr. C K Law                           

Mr. Michael Lee                     

Dr. Lo Chi Kin                        

Dr. CC Luk                             

Mr. Tik Chi Yuen                    

Ms. Noel Yeung

 

 

CONFIRMATION OF MINUTES OF LAST MEETING

1. Minutes of the last meeting dated 8 December 2015 were confirmed with no amendment. 

 

MATTERS ARISING

2. There were no matters arising from the minutes of the last meeting.

 

MATTERS FOR INFORMATION AND APPROVAL

To note the Chief Executive’s Progress Report

Supplementing the report provided, Mr. Chua Hoi Wai, Chief Executive, highlighted the work progress of:

 

3. Good Point: Social Enterprise Ideas Hub at URA Premise, Prince Edward Road West – The Chief Executive reported that the official launch of Good Point was scheduled for 12 February and invitations had been sent out to NGOs, government officials, as well as other SE and business partners.

 

4. Policy Address Briefing Session on 4 March 2015 - A briefing session was scheduled for agency members to have an opportunity for a direct dialogue with the government officials.  Ms Annie Tam, Permanent Secretary for Labour and Welfare, and Ms Carol Yip, Director for Social Welfare had confirmed to attend and to give a briefing on the measures announced in Policy Address 2015 and Budget 2015. The responsible teams of the Council would liaise with agency members to participate and to make use of the platform to raise their concerns at the briefing session.

 

5. HKCSS Lunar New Year Staff Gathering on 18 February 2015 – The Chief Executive invited Members of ExCo to attend the upcoming Council staff gathering in celebration of the Lunar New Year.

 

To note Position of Funds

6. Members noted the Report on Position of Funds with no enquiry raised.

 

To note and approve the Application of Agency Membership

7. Members noted and approved the membership application of:

-            Fubeimani Foundation Ltd 福溢關愛基金有限公司

-            Hong Kong Association of Doctors in Clinical Psychology Limited 香港臨床心理學博士協會有限公司

-            Hong Kong Faith & Love Foundation Limited 香港信愛慈善基金有限公司

-            Love Neighbor Association Limited 愛鄰舍服務協會有限公司

-            New Wine Ministries Hong Kong Limited 香港新葡萄基督使工有限公司

 

Members were alerted to note that some applications had fulfilled the basic admission criteria of agency membership, however, out of consideration for an increasing public and agency members’ expectations, the management were obliged to propose for more concrete and comprehensive assessment guidelines in the membership application procedure, so as to enhance accountability and to ensure sustained and effective governance of agency members under the Council’s membership. Members echoed the view of the management and that the Council’s future positioning on membership structure and development should need more in-depth deliberation. Members’ other comments, including to proposing for the category of associate membership and by-laws to govern the admission criteria, were also noted and the Chief Executive would work with Dr. John Fung, Business Director (Sector and Capacity Development) and the membership team to submit a follow-up report of action at the next ExCo Meeting for further discussion.

 

To note and approve the Suspension and Termination of Agency Membership

8. Members noted and approved the membership termination of:  

-            Greensmiles HK Limited

-            Health Beauty Health and Care Services Centre Limited 美健健康與關懷服務中心有限公司

-            Chun Tok School 真鐸學校

 

9. Membership noted and approved the membership suspension of Hong Kong Housing Affairs Association香港屋宇事務促進會 .

 

To note and approve the Change of Agency Name

10. Members noted and approved the application for the change of agency name of:

-            Habitat for Humanity China Limited 中華仁人家園協會有限公司

-            The Women’s Foundation 婦女基金會

 

To endorse the Recommendationsin Applying the 2014-15 Civil Service Pay Adjustment to the Council

11. The Chief Executive presented to Members the recommendations in applying the 2014-15 civil service pay adjustment to all eligible staff members with retrospective effect from 1 April 2014. Members noted and endorsed the recommendations with no further enquiries.

 

 

 

To note and approve the Annual Report and Appointment of Members to HKCSS Development Fund

12. Presented by the Chief Executive, Members noted the 2014 Annual Report of HKCSS Development Fund (the Fund) and endorsed the re-appointment of the Chairperson and 3 members to the Fund Committee for 2015-16.

 

To note and approve the Co-option of Member to Information Technology Business Committee (ITBC)

13. Presented by the Chief Executive, Members noted and endorsed the appointment of the Hon. Treasurer of HKCSS as ex-officio member for a two-year term to the IT Business Committee.

 

 

MATTERS FOR DISCUSSION AND ACTION

14. Overall Response Measures to the HKCSS Membership Participation Study and Feedback Survey

Dr. John Fung, Business Director (Sector and Capacity Development), presented to Members a report of recommendation giving a list of measures to enhance member NGOs’ participation in the Council, based on observations and findings provided by the HKCSS Membership Participation Study and Membership Feedback Survey conducted between January to July 2014. Both reports had been presented to Members for deliberation respectively at previous ExCo meetings in July and September 2014. Views had also been collected from responsible committees of governance and from internal discussions of the management. Based on which a report of recommendation was subsequently compiled and presented to Members of ExCo for final endorsement.

 

Comments of Members were noted and in summary, the key direction of suggestions to the management was to ensure that in response to the diverse needs of agency members of varying natures, sizes or categories of membership, it was important for the management to channel adequate resources on the development of key social policies and mainstream social services, while attempting to address the needs of individual agency members. In the aspect of the international and mainland china affairs, given agency members’ expectations and expertise, the management had been suggested to consider re-positioning the work focus along with reviewing the resources allocation with a viable service positioning.

 

With no further enquiries raised, Members of ExCo endorsed the report with the list of measures to enhance member NGOs’ participation in the Council. At the same meeting, Members of ExCo had also suggested the management to critically review the resources allocation required to take forward a new strategy to ensure that appropriate services are offered to member NGOs.

 

15. Feedback on Extended Governance Meeting on 2015-16 Business Planning

Mr. Chua Hoi Wai, Chief Executive, thanked all Members of governance for joining the Extended Governance meeting which have provided a valuable and effective platform for a fruitful exchange of views. Mr. Chua highlighted that in accordance with the work strategy of agenda-setting and in striving for a collaborative platform of multi-stakeholders, the Council would step up efforts in preparing for critical issues of the coming year, like the upcoming elections of District Council, Chief Executive of HKSAR and LegCo, as well as the sector’s long-standing concerns for the long-term welfare plan, manpower planning, special scheme of premises, and SEN issues, etc., they would be the key social development agenda that the Council have to pursue continuously.

 

 

DATE OF NEXT MEETING

16. The next meeting was scheduled for 30 March 2015 at 5:00 p.m. in Room 201 of Duke of Windsor Social Service Building.

 

There being no other business, the meeting was adjourned at 7:15 p.m.


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