The Hong Kong Council of Social Service
Skip to Content  |  HKCSSfans  |   HKCSS Youtube  |     |    |  Eng  |   Default Font SizeA Larger Font SizeA Largest Font SizeA
Search
Agenda and Minutes -
The 1 Meeting 2014/15

Date: 8 December 2014 (Monday)
Time: 5:00 p.m.
Location: Room 201, 2/F, Duke of Windsor Social Service Bldg

Agenda:
  1. Election of Chairperson
  2. Election of Vice-Chairperson(s)
  3. Election of Hon. Treasurer
  4. Appointment of Hon. Legal Advisor
  5. Date of Meetings of the Executive Committee
  6. Confirmation of Minutes of Last Meeting
  7. Matters for Information and Approval

(These items may not require discussion. Members are at liberty to raise any questions, otherwise, the Chairperson will present the items for approval) 

7.1  To note the Chief Executive’s Progress Report 

7.2  To note the Position of Funds

7.3  To note and approve Application of Agency Membership

7.3.1 Assembly of God Light Church, Limited Social Service Department 神召會恩光堂有限公司社會服務部

7.3.2 Centum Charitas Foundation Limited百仁基金有限公司

7.3.3 Health in Action Limited 醫護行者有限公司

7.3.4 Love & Care for the Sick Foundation Limited 關愛病患基金會有限公司

7.3.5 Yuen Long District Christian Churches Union Limited 元朗區基督教聯會有限公司

7.3.6 Yuen Yuen Institute, The 圓玄學院

7.4  To note and approve the Change of Agency Name

7.4.1 International Boundless Dreams Come True Foundation Limited 國際無國界夢想成真基金有限公司 

7.5  To note and approve Termination of Agency Membership

7.5.1 Parents' Association of the Mentally Handicapped Limited弱智人仕家長會有限公司

7.5.2 Vision First Limited 

7.6  To note the Election Results of the Executive Committee and 4 Standing Committees 2014-16

7.7  To note and approve Delivering the PNMS project via Insourcing 

7.8  To note and approve Appointment of Members for the Steering / Advisory Committees 

8. Any Other Business

8.1  Annual Extended Governance Meeting to be held on 26 January 2015 (Monday) 

9. Date of Next Meeting – To be confirmed



Minutes:

THEHONG KONGCOUNCIL OF SOCIAL SERVICE

Executive Committee 2014/15

 

Minutes of the 1st Meeting of the Executive Committee for 2014/15 held on Monday, 8 December, 2014 at 5:00 p.m. in Room 201, 2/F., Duke of Windsor Social Service Building, 15 Hennessy Road, Wanchai, Hong Kong.

 

 

Present:          

The Hon. Bernard Chan (Chairperson)

Ms. Maggie Chan                  

Mr. Francis Chau

Mr. Cheung Kin Fai               

Dr. Fung Cheung Tim    

Ms. Amy Fung                       

Dr. Fung Ho Lup

Mr. Kwok Lit Tung                

Mr. Otto Lau  

Dr. C K Law                           

Ms. Elizabeth Law

Ms. Lilian Law                       

Mr. Michael Lee

Mr. Kennedy Liu                    

Dr. Lo Chi Kin                                         

Dr. Annissa Lui                      

Dr. CC Luk                     

Mr. Ma Kam Wah                  

Mr. Tik Chi Yuen

Ms. Kathy Wong                   

Ms. Amarantha Yip                

Ms. Noel Yeung                     

                                       

In-Attendance:       

Mr. Chua Hoi Wai, Chief Executive       

Ms. Crystal Cheng, Business Director (Service Development)

Mr. Anthony Wong, Business Director (Policy Research and Advocacy)

Dr. John Fung, Business Director (Sector and Capacity Development)

Mr. Cliff Choi, Business Director (Public Engagement and Partnership)

       

Apologies:      

The Hon. Cheung Kwok Che        

Mr. Fong Cheung Fat

Mr. Allen Fung                               

Miss Kimmy Ho                            

Mr. Larry Kwok                              

Ms. Irene Leung

Mr. Ng Shui Lai                             

Ms. Sania Yau

                                                              

 

WELCOME

1. Mr. Chua Hoi Wai, Chief Executive, sought members’ consent to convene the meeting until completion of the agenda to elect the Chairperson of the Executive Committee (ExCo). Mr. Chua welcomed Members present for joining the first meeting and introduced the newly elected Members to ExCo for 2014-16, and elected representatives to ExCo from the 4 Standing Committees and The Hong Kong Joint Council for People with Disabilities.

 

 

ELECTION OF CHAIRPERSON

2. Mr. Chua Hoi Wai sought Members’ consent to proceed with the nomination and election process for the Chairperson, Vice-Chairperson(s), Hon. Treasurer and Hon. Legal Advisor. Putting to vote, the Hon. Bernard Chan was nominated and unanimously elected by Members present to be the Chairperson of the Council for the term 2014/15.  

 

(At this point, the Hon. Bernard Chan being elected as the Chairperson took chair of the meeting.)

 

ELECTION OF VICE-CHAIRPERSON

3. Putting to vote, Ms. Irene Leung and Mr. Kennedy Liu were nominated and elected by Members present in majority to be the Vice-Chairpersons of the Council for the term 2014/15.

ELECTION OF HON. TREASURER

4. Putting to vote, Ms. Elizabeth Law was nominated and unanimously elected by Members present to be the Hon. Treasurer of the Council for the term 2014/15.

 

5. Members further noted and approved:

(i)       an extension of signing authority of the Hon. Treasurer (2013-14) to the date of completion of the change in signing authority arising from the change of such office-bearing position in the new governance; and

(ii)      an authorization of Vice-Chairpersons to be the authorized bank-signatories, with the purpose to allow for enhanced flexibility in relevant administrative procedures. (Post meeting note: Endorsed by the Executive Committee, a document listing an updated arrangement of authorized signatories of the Council for all bank transactions was attached in Annex A)

 

APPOINTMENT OF HON. LEGAL ADVISOR

6. Proposed by the Chairperson, Members unanimously endorsed the appointment of Mr. Larry Kwok to be the Hon. Legal Advisor of the Council for the term 2014/15.

 

DATES OF MEETINGS OF THE EXECUTIVE COMMITTEE

7. In accordance with the Constitution of the Council, the Executive Committee should hold not less than 6 meetings each year and following the past practice, a schedule of ExCo meetings was proposed on a Monday of every alternate month of the year at 5:00 p.m. With unanimous consent of Members present, the schedule was being adopted for the term 2014/15

 

  • 26 January 2015 (ExCo meeting to start at 6:00 p.m., immediately after the Annual Extended Governance Meeting)
  • 30 March 2015
  • 18 May 2015
  • 27 July 2015
  • 21 September 2015

 

CONFIRMATION OF MINUTES OF LAST MEETING

8. Minutes of the last meeting dated 29 September 2014 were confirmed with no amendment.

 

MATTERS ARISING

9. Membership Feedback Survey 2014 – To follow up on the last discussion, Mr. Chua Hoi Wai, Chief Executive, reported that since the engagement process with respective Standing Committees of the Council on both the Survey and Membership Participation Study (completed earlier) was still in progress, the final report with recommendations to be submitted to Members of ExCo would be postponed to the January meeting for discussion and final endorsement.  

 

10. Signing of MOU in becoming the Associate/Advisor of the Network of Regional Food Banks in Asia (the Network) – Pursuant to the discussion at the last meeting, Mr. Anthony Wong, Business Director (Policy Research and Advocacy), provided supplementary information that it was an established Network with active participation from other food bank operators in the region and the role of the Council as advisor was also clarified. Members noted and supported the Council to sign the MOU.

 

MATTERS FOR INFORMATION AND APPROVAL

To note the Chief Executive’s Progress Report

11. Members noted the Chief Executive’s Progress Report and supplementary information and updates were provided by Mr. Chua on below items:

-            Press Statement on Occupy Movement (the Movement): Mr. Chua tabled for Members’ information the press statements which had been issued by the Council in keeping abreast of the development and progress of the Movement. The statements called for keeping dialogue opened for all parties, upholding social justice and individual rights, as well as the recent set up of a joint platform, the Civil Service Joint Alliance, which aimed at providing a channel for all to express and voice out their own views freely.

 

-            Life/Career Planning: Mr. Chua highlighted that this community-based programme of the holistic life and career planning project funded by the Jockey Club Charities Trust would be launched in 2015. It was a 5- year programme aiming to help young people who were disengaged from or at the margin of disengagement from the school system and the Council would help promote to NGOs and engage them in delivery of the programme of which an effective service model was hoped to be developed.

 

-            Meeting of the Chief Secretary (CS) for Administration with the social welfare sector on the consultation for Policy Address 2015 and Budget 2015: Mr. Chua reported that around 20 invited members have participated in the meeting and help raise major service issues with the CS, most of which were based on the Annual Submission of the Council. Amongst which, the youth development work, the startup of the Social Innovation and Entrepreneurship Development Fund, and the feasibility of more barrier-free taxies at affordable costs for disabled groups have been raised.

 

-            NGOs Governance Platform: A Christmas gathering with the Board Members of Agency Members was scheduled to be held on 15 December 2014 and Mr. Chua updated that there was a registration of over 90 agencies and around 120 participants to join the gathering. The Chairperson and CEO of Agency Members were invited. Mr. Bernard Chan, Chairperson, would host the event, and Mr. Kennedy Liu, Vice-Chairperson, would introduce the NGOs Governance Platform and the partners (namely, the Hong Kong Institute of Certified Public Accountants, the Law Society of Hong Kong, the Hong Kong Medical Association, and the Independent Commission Against Corruption) of the project to the participants at the gathering. The Director of Social Welfare was also invited to give opening remarks.

 

-            The Caring Company Recognition Ceremony and Partnership Expo: Mr. Chua informed that the event this year would be held on 25 March 2015 and Members of ExCo were invited to attend and give support.

 

To note the Position of Funds

12. Reported by Dr. CK Law, Hon. Treasurer, Members noted the Position of Funds with no further enquiries.

 

13. Recommendation on applying the 2014-15 civil service pay adjustment to the Council’s staff – there was a discussion raised at the Meeting for the Council to consider application of the salary adjustment to eligible staff following the 2014-15 civil service pay adjustment, although endorsement of which by the Legislative Council was delayed and yet to be confirmed. Members shared the concerns of staff and expectations of other NGOs towards the Council on the issue. Mr. Chua Hoi Wai noted and would follow up and further deliberate with the management team, after that a recommendation would be proposed at the next ExCo Meeting for discussion and endorsement. 

 

To note and approve the Application for Agency Membership

14. Members noted and approved application for agency membership of below agencies:

-            Assembly of God Light Church, Limited Social Service Department神召會恩光堂有限公司社會服務部

-            Centum Charitas Foundation Limited百仁基金有限公司

-            Health in Action Limited 醫護行者有限公司

-            Love & Care for the Sick Foundation Limited 關愛病患基金會有限公司

-            Yuen Long District Christian Churches Union Limited元朗區基督教聯會有限公司

-            Yuen Yuen Institute, The圓玄學院

 

To note and approve the Change of Agency Name

15. Members noted and approved the change of agency name of: International Boundless Dreams Come True Foundation Limited國際無國界夢想成真基金有限公司.

 

To note and approve the Termination of Agency Membership

16. Members noted and approved the termination of agency membership of:

-            Parents' Association of the Mentally Handicapped Limited弱智人仕家長會有限公司

-            Vision First Limited

 

Responding to a member’s enquiry, Dr. John Fung, Business Director (Sector and Capacity Development), supplemented that subsequent to the changes in membership status, such as the approved membership applications and terminations, an updated list of Agency Membership would be posted on the Council’s website and all Agency Members would also be notified via regular electronic broadcast of the ‘Memo to Members’.

 

To note the Election Results of the Executive Committee and 4 Standing Committees 2014/16

17. Members noted the election results of the ExCo and Standing Committees for the term of 2014/16 with no further enquiries.

 

To note and approve Delivering the Service Management System (PNMS) Project via Insourcing

18. Dr. John Fung, Business Director (Sector and Capacity Development), explained to Members the Project’s objectives to be funded under the Social Welfare Development Fund (SWDF) and the main reasons in proposing the delivery via insourcing to ITRC for development and implementation. Dr. Fung also highlighted that the system mainly was to capture the participation of member organizations in HKCSS’s activities and system users were all internal staff of HKCSS. The features and functions therefore centered around the specific and unique requirements of the Council. There was a very serious deliberation in the Meeting and Members’ concerns for both the favorable and unfavorable factors and reasons were being thoroughly considered. The Members of ExCo were then of the view that given the current situation, spending resources to conduct a tendering process for the PNMS Project would not be a most effective and responsible way to use public money. Finally, the ExCo has approved to ‘insource’ the Project based on the main rationales as follows:

 

  • ITRC knows the internal requirements of HKCSS the best and ITRC is also the sole technical support provider to the current PNMS system. No other software developer would know as much.
  • ITRC possesses the technical knowhow of the software tool. In fact ITRC has delivered similar project to a number of NGO members before.
  • One major problem faced by the Council is that the developer of the current PNMS system ran out of business and had not properly handed over the source code to the Council. That renders the system non-supportable, not to mention enhancement. Given the unique characteristic of the system, the ExCo felt that the Council should try the best to prevent the same problem from happening again.

 

And referring to the Lotteries Fund Manual paragraph 6.3.3, the Council has to provide “the justifications for the exercise of the exceptional authority by the Board”. Therefore the decision of the ExCo was noted and based on which, the management would proceed to seek formal approval from the Social Welfare Department before going ahead with the system development.

 

To note and approve Appointment of Members for the Steering / Advisory Committees

19. Mr. Chua Hoi Wai referred Members to the table listing members appointed for the Steering / Advisory Committees effective for 2015 and highlighted the changes in the Committees of HKCSS Development Fund and Digital Solidarity Fund. Members noted and approved the appointment of members for the Steering / Advisory Committees for 2015 with no further questions.

 

 

ANY OTHER BUSINESS

Annual Extended Governance Meeting to be held on 26 January 2015 (Monday)

20. Mr. Chua Hoi Wai reminded that the Annual Extended Governance Meeting (the Meeting) was scheduled to be held on 26 January 2015 from 4:00 p.m. to 6:00 p.m., to be immediately followed by the 2nd ExCo meeting. Mr. Chua noted that the Meeting was to provide a cross-core business forum for members of the governance to discuss and to enhance understanding of the Council’s work plan for the coming year. All members of the ExCo and Standing Committees, the Chairpersons and Vice-Chairpersons of Specialized Committees were invited to attend.   

 

 

DATE OF NEXT MEETING

21. The next meeting was scheduled for 26 January 2015 at 6:00 p.m. in Room 201 of Duke of Windsor Social Service Building.

 

There being no other business, the meeting was adjourned at 6:50 p.m.

 


Previous