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Agenda and Minutes -
The 5 Meeting 2013/14

Date: 28 July 2014 (Monday)
Time: 5:00 p.m.
Location: Room 201, 2/F, Duke of Windsor Social Service Bldg

Agenda:

1. Confirmation of Minutes of Last Meeting

2. Matters Arising

2.1 Amendments to Operation Guidelines for Membership Application 

3. Matters for Information and Approval

(These items may not require discussion.  Members are at liberty to raise any questions, otherwise, the Chairperson will present this items for approval) 

3.1 To note the Chief Executive’s Progress Report

3.2 To note the Position of Funds

3.3 To note and approve Application of Agency Membership

3.3.1 Hong Kong Buddhist Society for the Blind Limited香港失明人佛教會有限公司 

3.4 To note and approve Change of Agency Name

3.4.1 Hong Kong Juvenile Diabetes Association香港兒童糖尿協會

3.4.2 The Chinese Rhenish Church Hong Kong Synod, Welfare Department
                中華基督教禮賢會香港區會福利部

3.5 To note and approve Suspension / Termination of Agency Membership 

3.5.1 Report on Progress of Membership Review 

3.5.2 Hong Kong Pre-School Playgroups Association幼童樂園協會

3.6 To note and approve Amendments to TOR of ExCo, Standing and Specialized Committees (Powerpoint Presentation) 

4. Matters for Discussion and Action                                                   

4.1 2014-15 Annual Submission to CE of HKSAR and Submission of Welfare Agenda and Priorities Setting to SWD

4.2 Response to Public Engagement and Consultation on Working Hours 

4.3 HKCSS Membership Participation Study

5. Any Other Business

6. Date of Next Meeting – 29 September 2014



Minutes:

Present:

Mr. Kennedy Liu (Vice-Chairperson)

Mr. K M Chan

Ms. Chan Kit Ling                          

Ms. Maggie Chan

Mr. Francis Chau

Mr. Fong Cheung Fat

Miss Kimmy Ho                             

Mrs. Cecilia Kwan

Dr. C K Law                                   

Ms. Elizabeth Law

Ms. Lilian Law

Mr. Michael Lee

Ms. Irene Leung

Dr. Annissa Lui

Dr. C C Luk    

Mr. Joseph Man

Mr. Ng Shui Lai

Ms. Sania Yau

Mr. Stephen Yau                            

                                                                                                              

In-Attendance:       

Mr. Chua Hoi Wai, Chief Executive                                                       

Ms. Crystal Cheng, Business Director (Service Development)            

Mr. Anthony Wong, Business Director (Policy Research and Advocacy)

Dr. John Fung, Business Director (Sector and Capacity Development)

Mr. Cliff Choi, Business Director (Public Engagement and Partnership)

Ms. Cheung Lai Wah, Chief Officer (Membership Liaison and Service)

       

Apologies:

The Hon. Bernard Chan

Mr. Chan Wing Kai 

Mr. Cheung Kin Fai

The Hon. Cheung Kwok Che        

Mr. Allen Fung

Ms. Amy Fung

Mr. Larry Kwok

Dr. Lo Chi Kin 

Mr. Suen Lai Sang

Mr. Tik Chi Yuen            

Ms. Noel Yeung

 

 

(The Chairperson has sent apology for the Meeting and Mr. Kennedy Liu, Vice-Chairperson, took chair on his behalf.)

 

 

CONFIRMATION OF MINUTES OF LAST MEETING

1. Minutes of the last meeting dated 26 May 2014 were confirmed with no amendment.

 

MATTERS ARISING

Amendments to Operation Guidelines for Membership Application

2. Dr. John Fung, Business Director (Sector and Capacity Development) introduced to Members the purpose, scope, schedule and procedure of amendments to the Operation Guidelines for Membership. The recommended amendments were presented and explained. Members were invited to review and endorse the revised Operation Guidelines. There were comments from Members on clauses concerning, (i) the requirement of authorized official representatives in sending notification of any changes of agency members’ details to the Council, (ii) the re-affirmation of concerned Committee Chairperson to exercise discretion regarding agency member’s attendance in meetings and (iii) the request for description of relationship between the nominator and the applicant for agency membership. 

Dr. John Fung noted the concerns which would be taken into consideration when finalizing the Operation Guidelines. With no further comments, the recommended amendments of the guidelines were endorsed. 

 

MATTERS FOR INFORMATION AND APPROVAL

To note the Chief Executive’s Progress Report

Supplementing the written report provided, Mr. Chua Hoi Wai highlighted the work progress of: 

3. Welfare Agenda and Priorities Setting Exercise (WAPs) – subsequent to the annual meeting of WAPs held on 5 June 2014, some cross-bureaux concerns were noted, such as the needs of pre-school education and SEN students. To follow up, a meeting session was then arranged on 20 August with the Secretary for Education, so that participated agency members could communicate to the Secretary and responsible officials the needs and concerns of the sector.

 

To note Position of Funds

4. Members noted the Report of Position of Funds with no further enquiries. 

To note and approve Application of Agency Membership

5. Members noted and approved the membership application of:

  • Hong Kong Buddhist Society for the Blind Limited 香港失明人佛教會有限公司

 

To note and approve Change of Agency Name

6. Members noted and approved the change of agency name for:

  • Hong Kong Juvenile Diabetes Association香港兒童糖尿協會
  • The Chinese Rhenish Church Hong Kong Synod, Welfare Department 中華基督教禮賢會香港區會福利部

 

To note and approve Suspension / Termination of Agency Membership

7. Report on Progress of Membership Review - Dr. John Fung, Business Director (Sector and Capacity Development) presented to Members the progress report and highlighted the 2 cases that had failed to submit annual report nor audited accounts, despite repeated reminders sent to them. After careful deliberation, the Standing Committee on Sector and Capacity Development has recommended a 6-month suspension of agency membership of the 2 cases, in accordance with the Council’s Constitution. Dr. John Fung therefore invited Members of ExCo to review and endorse the recommendation. With no further enquiries, Members noted and endorsed a 6-month suspension of agency membership of: (1) 美健健康與關懷服務中心有限公司 and (2) Greensmiles HK Limited. Dr. Fung would report to ExCo of the progress should further action would be needed after the suspension period. 

8. Members noted and approved the application for membership termination of the Hong Kong Pre-School Playgroups Association 幼童樂園協會.

 

To note and approve Amendments to TOR of ExCo, Standing and Specialized Committees

9. Dr. John Fung explained that amendments concerning the election guidelines and TORs of related Committees were intended to commensurate with the Council’s Constitution. Having highlighted the key amendments as proposed, Dr. John Fung invited Members of ExCo to take note and give approval. With no enquiry raised, the amendments were noted and approved by Members in the Meeting. 

 

MATTERS FOR DISCUSSION AND ACTION  

10. 2014-15 Annual Submission to CE of HKSAR and Submission of Welfare Agenda and Priorities Setting to SWD

Mr. Anthony Wong, Business Director (Policy Research and Advocacy), reported that a draft Annual Submission was prepared by the Council, and contents of which have been deliberated in depths with members of respective Standing Committees and member agencies. Mr. Anthony Wong also highlighted the core service concerns under the summary of recommendations of the Submission, namely, (i) to sustain improvement of welfare system and planning mechanism; (ii) to improve social security and retirement protection system; and (iii) the concern and support to groups of special needs. Members of ExCo were then invited to give comments and to endorse the Annual Submission to the Chief Executive of HKSAR. 

Members noted that the Submission has provided a comprehensive coverage of significant service issues that the sector has been concerned with. However they expressed concerns on the impact of the Submission and whether subsequently an influence could be sustained in affecting government policies. It was noted that the Council should closely monitor the government’s response to the recommendations as submitted annually. There was also a request for the Council to initiate a regular meeting session of ExCo Members with the Chief Executive of HKSAR and high-level officials of concerned bureaus in order to keep the dialogue open between the sector and the government. 

Mr. Chua thanked Members for the comments and would work on the suggestions raised. Mr. Chua further reported that there was ongoing communications with key government officials on welfare, education and health issues. Other follow-up meetings would be arranged with LegCo members in seeking their support on key service issues. On the submission of Welfare Agenda and Priorities Setting to SWD, Mr. Chua reported that a priority list incorporated views collected from member agencies has been compiled and submitted to SWD, the follow-up work would then be started. With no further enquiries, the draft Annual Submission was endorsed and Members would be updated of future progress. 

11. Response to Public Engagement and Consultation on Working Hours

Mr. Anthony Wong, Business Director (Policy Research and Advocacy), explained the draft Council's submission in response to Standard Working Hour (SWH) consultation and invited comments and views from Members. Mr. Anthony Wong elaborated that it was an initial draft having been discussed, commented and revised by the Standing Committee on Policy Research and Advocacy. Further comments have also been collected in consultation with different Specialized Committees on different services as well as the Standing Committee on Service Development. Members of ExCo were then invited to comment and endorse the submission. 

Members in the Meeting studied the draft submission and were mainly concerned with the possible impact of SWH as well as long working hours on service operation, e.g. fatigue of workers that might do harm to service quality and safety of service-users. There was an understanding that although the Council should support the basic value advocated in the paper, concerns and implications of the possible adverse impacts of SWH on service provision and operation should be explicitly expressed. There was also a view that given the issue was yet to be warmed up in the sector, the Council should work towards striking a balance between supporting SWH and the sector’s unsettled concerns on service impact. As such, the Council was suggested not to include the recommendation for a specific level of compensation e.g. 1.25 times of normal salary, which the sector would need more time for deliberation and hence not advisable to propose for a concrete or specified recommendation at the existing stage.  

Mr. Chua and Mr. Wong thanked Members for the comments which were carefully noted. The Vice-Chairperson also concluded the discussion and asked CE and responsible staff-team to work with the Standing Committee to review and revise the paper by taking into consideration of all views and concerns heard, and that being an initial stage of consultation, there was still room for discussion within the sector. Members would be updated of future progress. 

12. HKCSS Membership Participation Study

Dr. John Fung, Business Director (Sector and Capacity Development), referred Members to the papers on membership participation study reporting on the background, purpose, methodology, research targets, data framework and analysis, focus groups discussion, findings and recommendations. Taking the opportunity, Dr. John Fung expressed appreciation in particular to Mr. KM Chan, Convenor of the working group on membership participation study, Ms. Lilian Law, Chairperson of Standing Committee on Sector and Capacity Development as well as Mr. Paul Chan, Moderator of the focus groups, for providing valuable advice to the staff team in the course of the Study and facilitating its completion. Dr. John Fung further highlighted that the Membership Feedback Study 2014 was still ongoing and yet to receiving feedback from agency members for analysis. It was targeted that the final report together with management’s response would be presented at next ExCo meetings for views and endorsement. At the existing stage, Members were invited to note and receive the Report on Membership Participation Study being presented. 

Members noted and appreciated that the Study has adopted a broad-dimensional approach investigating on agency members’ participation profile and trend from different perspectives. The findings have provided relevant explanations and useful insights to the changing complexities in the nature or size of agency members impacting the composition of the Council’s membership. It has also raised awareness of the Council management on the future direction in membership development and in devising strategically the membership structure to collect different voices of the sector. There was also a note of appreciation from Members to efforts put in by the staff team of membership in the Study. 

Mr. Chua thanked Members for the comments and would work with the membership team on follow-up actions.

 

ANY OTHER BUSINESS

13. Progress Update of the Labour Tribunal Case of a HKCSS Staff - After adjourning the regular ExCo business meeting, Mr. Kennedy Liu, Vice-Chairperson, updated Members in confidential session on the labour tribunal case and the follow-up hearing. Members noted the progress with no further enquiries.

 

DATE OF NEXT MEETING

14. The next meeting was scheduled to be held on 29 September 2014 at 5:00 p.m. in Room 201 of Duke of Windsor Social Service Building.

 

There being no other business, the meeting was adjourned at 7:20 p.m.


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