The Hong Kong Council of Social Service
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Agenda and Minutes -
The 1 Meeting 14/15

Date: 2014/12/03
Time: 3:00PM
Location: Room 1002A, DWSS Bldg, Wanchai, Hong Kong

Agenda:

1.  Welcome newly elected members

2.  Election of Chairperson

3.  Election of Vice-Chairperson

4.  Endorsement of minutes of last meeting

5.  Matters arising – Views collected from HKCSS’s Standing Committees and Advisory Committees on the combined recommendations of Membership Participation Study 2014 and Membership Feedback Survey 2014 

6.  Progress update of each work unit

7.  Business plan 2015-2016 highlights

8.  Selection of representatives to serve in various Steering Committees and Task Groups

9.  Co-option of new members

10.  A. O. B.

11.  Date of next meeting



Minutes:

Members

Present:

Ms LAW Suk Kwan, Lilian (Chairperson)

Dr FUNG Cheung Tim (Vice-Chairperson)

Mr CHAN Kai Ming

Ms CHONG Po Ling, Chris

Mr CHU Wing Hong, Johnnie

Mr HO Wing Cheong, Andy

Mr KWOK Lit Tung

Mr LAU Kwok Wa, Otto

Ms LEE Pui Ling, Alice

Ms LEUNG Pui Yiu, Irene

Mrs LEE Lau Chu Lai, Julie

Ms WONG Kin Ho, Kathy

 

Apology:

Ms LO Ka Lok, Annie

 

In-attendnace:

Dr FUNG Yat Chu, John

Ms HUI King Fai, Belinda

Ms LAM Lee Kwan, Lois

Mr TANG Kam Piu, Billy

Mr CHEUNG Siu Cheung (recorder)

 

1.  To welcome newly elected members

Members welcomed newly elected members to the meeting.

2.  Election of Chairperson

Nominated by Ms Kathy Wong and seconded by Mr Otto Lau, Ms Lilian Law was elected as Chairperson unanimously.  Ms Lilian Law chaired the meeting after the election.

3.  Election of Vice-Chairperson

Nominated by Mr Johnnie Chu and seconded by Ms Alice Lee, Dr Fung Cheung Tim was elected as Vice-Chairperson unanimously. 

4.  Endorsement of minutes of last meeting

The minutes of last meeting was endorsed without amendment.

5.  Matters arising

Views collected from HKCSS’s Standing Committees and Advisory Committees on the combined recommendations of Membership Participation Study 2014 (MPS) and Membership Feedback Survey 2014 (MFS).

5.1  Dr John Fung briefed members the comments and recommendations that received from the Steering Committee on Work in Mainland China and Steering Committee for the HKCSSI on the combined recommendations of MPS and MFS.  Dr. John Fung informed members that the Council has received $300,000 of donation to expand the scholarship program to support the non-subvented small NGOs and there would be 5 free quotas in every training course that reserved for eligible organizations.  Ms Lois Lam stated that based on the Council’s practice, the recurrent expenditure of an NGO which was below 5 million would be regarded as small NGO. And the scholarship should be geared towards the needs of NGOs not operating any subvented services because those NGOs would not be qualified to apply for Social Welfare Development Fund.

5.2   Members stated that not many NGOs are involved in the work of international and China affairs, the Council needed a clear position and strategic plan on international and China affairs.  Members also understood that it was hard for the Council to influence or change the operation environment of Mainland China in a pro-active way.  The opinion of the China Affairs Committee that the Council needs to focus on providing practical support was noted.

5.3   Members acknowledged the expansion of scholarship program and the training courses of HKCSSI should respond to the needs of smaller NGOs.  Members also concerned the representative of small NGOs in Steering Committee for the HKCSSI. 

5.4   Members stated that the findings of MPS and MFS clearly indicated that small NGOs needed support.  Members suggested other Core Business in the Council should also develop their strategies to support the small and medium sized agency members.  Meanwhile, it should be noted that different agencies in different developmental stage would facing different needs. 

 

5.5   Dr John Fung stated that the Council would continuously collect views from other Core Businesses.  By the end of January 2015, there would be more concrete measures.

6.  Progress update

6.1  Members noted the progress report (Sep to Dec 2014).  Dr John Fung invited Ms Belinda Hui, Ms Lois Lam and Mr Billy Tang to highlight one major task from the report for members’ information.

International and Mainland China Affairs

6.2  Ms Belinda Hui stated that the Council has been exploring the chances to participate in policy formulation in China affairs.  The high level works with PRC Ministry of Civil Affairs, the China Disabled Persons’ Federation and All China Women’s Federation etc. that mentioned in para 17-19 of the progress report illustrated the involvement and contribution of the Council in policy level in China affairs. 

NGO Capacity Building & HKCSSI

6.3  Ms Lois Lam highlighted the NGO Leadership Development Project in para 36 of the progress report.  She reported that members would be invited to participate in the research projects on board governance need assessment, CEO competency and innovations of NGO in the coming two years. 

Information Technology Resource Centre

6.4  Mr Billy Tang highlighted that the ITRC Forum would be held on 11 December 2014 at Cyberport and invited members to participate in the Forum.  The topics of the Forum would include big data applications.  Free transportation and lunch would be arranged for participants.

7.  Business plan 2015-2016 highlights

7.1  Dr John Fung highlighted the business plan 2015-2016 for members’ information.  The HKCSSI would set up a scholarship to support small NGOs.  They would explore the cooperation with world class partners to enhance the quality of their training programs and focusing the development on management training.  The ICA would provide concrete service and enhance the role of information hub to support agency members.  They would also collaborate with other work units to complement the subject-led approach.  The MLS would develop a range of services to support non-subvented NGOs, e.g. to establish communication channels between SWD district officers and non-subvented NGOs; to explore common office for small NGOs etc.   The ITRC would cooperate with research institutes to explore ICT products for use of NGOs, e.g. a new apps for flag day fundraising for NGOs would be available for trial use in the coming few months.  They would also work with IBM to explore the use of big data analysis for the sector.   The NGOs Governance Platform Project was championed by Mr Kennedy Liu, Vice Chairperson of HKCSS Executive Committee.  A funding proposal has been submitted to SWD’s Lotteries Fund.  A Christmas Gathering would be held on December 15, 2014 for board members and CEOs of NGOs.  Dr John Fund invited members to participate the event.

7.2  Members stated that individual work unit and department has defined its scope, but the high level tasks such as sector development and capacity development could not be reflected on the business plan.  Members understood that different agencies have different expectations.  The large agencies concerned advocating social policy while the small NGOs concerned the issue of survive.  As there are huge demands from different stakeholders, the business plan should set a framework.

7.3  Members stated that the business plan should be aligned with the Council’s overall plan and suggested the presentation of the business plan should add the mission, strategies and overall grid.  Members also suggested implementing the OHI, CEO competence model and social impact analysis etc. should be able to help small NGOs capacity development and the membership service could start and make use of collective barging power of the Council. 

7.4  Dr John Fung thanked members’ comments on the business plan highlight.  He stated that HKCSSI would expand the scope on capacity building.  He treasured members to give further comments on prioritize the tasks. While the paper was merely a highlight of major activities, a full business plan would put all the comments and thoughts of this committee into perspective.

8.  Selection of representatives to serve in various Steering Committees and Task Groups

8.1  The representatives of Committee Members to serve in various Committees/Work Groups/Concern Groups were listed below:

8.1.1  Four Steering Committees

Steering Committee on Joint Insurance Scheme

Mr LAU Kwok Wa, Otto

Steering Committee on Work in Mainland China

Ms LEUNG Pui Yiu, Irene

Dr FUNG Cheung Tim

Information Technology Business Committee

Ms CHONG Po Ling, Chris

Steering Committee for the HKCSS Institute

Mr HO Wing Cheong, Andy

Ms LEUNG Pui Yiu, Irene

Mr CHAN Kai Ming

8.1.2  Work Groups/Concern Groups

Advisory Committee on Group Retirement/Provident Fund Scheme

Mr Fong Cheung-fat

(to be noted by ExCo )

Working Group on NGO Salary Survey

Mr CHU Wing Hong, Johnnie

Dr FUNG Cheung Tim

Core Group on Lump Sum Grant

Ms LEUNG Pui Yiu, Irene

Ms LAW Suk Kwan, Lilian

Mr Fong Cheung-fat

Joint Meeting on Best Practice Manual

Ms LEUNG Pui Yiu, Irene

Ms LAW Suk Kwan, Lilian

Mr LAU Kwok Wa, Otto

Mr. Fong Cheung Fat

Lotteries Fund Concern Group

Dr FUNG Cheung Tim

Ms LEE Pui Ling, Alice

Ms CHONG Po Ling, Chris

Mr. Fong Cheung Fat

Interim Sub-committee on Agency Finance (Flag Day Concern Group merge with this Committee)

Mr KWOK Lit Tung

Ms LEUNG Pui Yiu, Irene

Ms LAW Suk Kwan, Lilian

Ms TONG Sung Man, Kris

Welfare Premises Concern Group

Mr KWOK Lit Tung

Mr HO Wing Cheong, Andy

Core Group on Non-subvented NGOs

Ms WONG Kin-ho, Kathy

Mrs LEE Lau Chu Lai, Julie

Ms TONG Sung Man, Kris

(*Post meeting note:-

1.  After the meeting, Ms Chris Chong indicated interest in participating the Lotteries Fund Concern Group and Mr. Andy Ho confirmed his participation in the Welfare Premises Concern Group.

2.  The two newly co-opted members Mr Fong Cheung Fat and Ms Kris Tong had also kindly showed interests in participating the Committees and Groups)

Representative of SCD to join the ExCo

8.2  As the Chairperson of the Standing Committee of SCD was existing member of the Exco, Committee Members recommended Ms Kathy Wong to join the ExCo as representative of SCD so as to facilitate expression of views of non-subvented small NGOs in ExCo.  Having concerned the issue of conflict of interest, Dr John Fung would seek legal advice.  If the legal advice was not positive, the Committee would recommend Ms Julie Lee as representative of SCD.

(*Post meeting note: The legal advisor of HKCSS opined there is no any problem about the appointment of Kathy as our representative at the ExCo. He added that similar processes at many Committees even within the Government. However, the declaration would especially be important when the ExCo comes across sensitive agenda items that might cause conflict of interests. Finally, Ms Kathy Wong accepted the appointment.)

9.  Co-option of new members

Members agreed to co-opt Mr Fong Cheung Fat (SAHK) and Ms Kris Tong (TREATS).   The secretary would extend invitation to Mr Fong and Ms Tong to join the Standing Committee as co-opted members.

(*Post meeting note: Mr Fong and Ms Tong accepted our invitation to be the co-opted members.)  

10.  A.O.B.

Replacement of Mr KM Chan

Mr KM Chan will leave term of office in Mid-February 2015, members agreed to invite the candidate who are the no. 6 highest vote of the recent SCD election to replace Mr KM Chan and invite him/her to attend the next meeting.

11.  Date of next meeting

The second meeting of Standing Committee was scheduled on January 19 2015 (Monday), at 2:30pm.


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