The Hong Kong Council of Social Service
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Agenda and Minutes -
The 5 Meeting 13/14

Date: 2014/07/24
Time: 2:30pm
Location: Room 1410, 14/F, Duke of Windsor Social Service Bu


1          Confirmation of minutes of the last meeting (Appendix 1)

2          Matters arising

2.1         Special Scheme on Privately Owned Sites for Welfare Uses

2.2         Providing Bilingual FSAs on the SWD’s Website

2.3         SWAC meeting


3          For discussion

3.1         Standard Working Hours (Appendix 2)

3.2         Evaluation of Welfare Agenda and Priorities Setting Exercise (WAPS)

3.3         Annual submission


4          For Information

4.1         Progress report (Appendix 3)


5          Any other business

6          Date of next meeting


18 September 2014 (Thu) at 2:30pm


Minutes of the 5th meeting held on 24 July 2014 at 2:30pm in Room 1410 of the Duke of Windsor Social Service Building.



Ms Sania Yau(Chairperson)

New Life Psychiatric Rehabilitation Association


Dr Annissa Lui (Vice-chairperson)

Hong Kong Lutheran Social Service, Lutheran Church - Hong Kong Synod


Ms Maggie Chan

Caritas – Hong Kong


Ms Nancy Wong

Christian Family Service Centre


Mrs Queenie Wong

Evangelical Lutheran Church Social Service - Hong Kong


Ms Chan Pui Yi

Hong Kong Christian Service             


Ms Chow Mee Tim

Hong Kong Sheng Kung Hui Welfare Council


Ms Wong Sau Wa

The Church of United Brethren in Christ, Hong Kong Limited - Social Service Division


Dr Ernest Chui

Life Members


Mr Chan Wing Kin

The Boys' & Girls' Clubs Association of Hong Kong / Rep of SC (CY)


Mr Francis Chau

The Association of Evangelical

Free Churches of Hong Kong / Rep of SC (Eld)


Mrs Helina Yuk


Hong Kong SKH Lady MacLehose Centre/ Rep of SC (FC)


Mrs Winnie Wong

The Hong Kong Society for the Deaf / Rep of SC (Rehab)


Dr Lam Ching Choi

Haven of Hope Christian Service / Co-opted Member


Ms Crystal Cheng






Mariana Chan(CO, (Social Security and Employment))



Ms Franki Wong (Recorder)






Mr Laurence Ho

Co-opted Member


Ms Grace Chan (CO, Elderly)



Mr Moses Mui (CO, FC)



Ms Karen Yiu (CO, CY)



Mr Kuo Chun Chuen (CO, Rehab)



1          Confirmation of minutes of the last meeting

Minutes were confirmed without any amendment.


2          Matters Arising

2.1         Special Scheme on Privately Owned Sites for Welfare Uses

A task group was formed with 8 members. The 1st task group meeting was held in June 2014. Among the ten common concerns identified, the priorities were listed as follows:

  1. “Schedule of Accommodation”(SoA) and “Furniture and Equipment”(F&E) list
  2. Financial support for preparation of Technical Feasibility Study for submission to LT application Financial support for hiring project managers
  3. Assistance of decanting

Other than these 4 concerns discussed in the task group meeting, concern on the ratio of running subvented and non-subvented service was raised in the Agency Heads Meeting. For the follow up action, Specialized Committee on Elderly Service had proposed the amendment on SoA on 25 June 2014 while the Rehab Service was still in work progress.


Members echoed the need of assistance in decanting. Members recalled that SWD would just provide an one-off support and the rent and rate during decanting would not be covered. Members suggested clarifying if Lotteries Fund could cover the rent and rate during the decanting period since this cost would be time-limited instead of in recurrent mode. Members reflected that they might quit the Scheme if the decanting problem could not be solved.


All these concerns were channeled to Mr Lam Ka Tai, DD of SWD. He agreed to meet with the Task Group members after the Special Scheme Information Exchange Session to be held on 28 August 2014. Members expected SWD to update the working progress of individual projects and share the preliminary measures in response to those 4 concerns raised.


2.2         Providing Bilingual FSAs on the SWD’s Website

After the last meeting, Ms Crystal Cheng had followed up with Mr Philip Tang of SWD. Mr Tang confirmed SWD would issue a memo to NGOs to address the concerns related to the translation of FSAs that the only the English version of FSAs would be recognized. But Mr Tang still preferred the Council to form a working group to handle this matter. Ms Crystal Cheng had a quick review on 5 samples of the FSA translation and no significant problems were identified except some minor change in use of words. Thus, Ms Cheng counter proposed SWD to send out the translation to all concerned NGOs first and HKCSS welcomed to set up a platform if the NGOs had common concerns identified during the process. 


2.3         SWAC meeting

Ms Crystal Cheng reported that Mr Vincent Lo, Chairperson of SWAC, had discussed with Ms Annie Tam, Permanent Secretary for Labour and Welfare about our concerns on the enhancement of the effectiveness of SWAC. Annie was receptive to the operational matters. It would be desirable for us to propose some substantive issues for discussion in the SWAC meeting, such as issues relating to cross- bureaux.


3          For Discussion

3.1         Standard Working Hours

Ms Mariana Chan, HKCSS briefed the background on the consultation and the drafted position paper was shared with members. Members supported having the standard working hours and agreed there should be compensation for overtime work, but they had hesitation on the legislation for standardization of working hours and no consensus for the overtime pay rate arrived during the meeting. Members shared the difficulties on the implementation, for example, lack of manpower to share work, higher operation cost, change of operation mode, etc.  Members raised several points for further consideration, including:

  1. Standard working hours or maximum working hours vary in different industries and trades, it’s difficult to standardize
  2. Standard working hours or maximum working hours would only be applied for employees with lower salary as a means to support minimum wage.
  3. Whether standard working hours apply to the agency who hire staff or staff themselves, e.g. staff might need to work for more than 1 job with standard working hours in order to maintain his/her living.

Since the implementation of standard working hours would directly influence the operation of social service, members strongly advised stating the difficulties in the position paper and asking for supportive measures, for examples, providing more related training to increase the manpower supply, financial assistance to overtime compensation for subvented staff, etc. Suggestions and concerns were well noted and Ms Mariana Chan would further elaborate the points in the paper. Members’ views were welcomed by 31 July 2014.


3.2         Evaluation of Welfare Agenda and Priorities Setting Exercise (WAPS)

The annual meeting of WAPS was held on 5 June 2014 with over 400 participants participated. Some members of different advisory committees attended the meeting as well. The review meeting with SWD would be arranged in September 2014. SWD had committed to have a written mid-term report to update the work progress and related follow up arrangement regarding our proposed welfare agenda. The importance of the cross-bureaux collaboration was well noted. Since WAPS was co-organized with SWD, it would not be appropriate to invite other Government departments to join the meeting but a platform for cross bureaux discussion would be arranged if the issues were clearly articulated and with suggested solutions.


Members who had joined the group discussion of elderly service reflected that the discussion was hijacked by a group of vocal service users.  Since the WAPS was an open platform for all stakeholders, the Council could not decline their registration, but the Council could better communicate with those vocal participants before the meeting regarding the meeting norm and process.


A list of proposed welfare agenda was shared with members, the full paper would be distributed via email after the meeting. Members were welcomed to give comments on the paper by 28 July 2014.


3.3         Annual submission

The Core Business of Policy Research and Advocacy had already sent out the drafted paper of Annual Submission via Memo to Members in mid July. Secretariat would resend the paper to members of this committee for perusal.


4          For Information

4.1         Progress report (Appendix 4 )

Refer to item 14 - Review of Multi-disciplinary Case Conference on Suspected Child Abuse Cases (MDCC), Mrs Helina Yuk reported that 2 Specialized Committees, Family & Community and Children & Youth, were unable to have consensus on the rename of MDCC. After negotiation between the committees, the naming of MDCC remained. It was understood that the concerns varied among different services. It would be appreciated if members would seek a more balance view points during the whole discussion and decision making process. 


Referred to item 16 - Funding Mode for Enhanced Home and Community Care Services (EHCC), Mr Francis Chow reported that SWD would extend the existing service contract of EHCC. Details would be announced by SWD soon. Besides, it was confirmed that extra resources would be put in Neighbourhood Elderly Centre (NEC) and District Elderly Community Centre (DECC) starting October 2014. A working group of 6 members was formed with the representatives of the Council and SWD to follow up the enhancement of these services.


5          A.O.B.

A task group on manpower shortage would be formed to propose concrete solutions or measures to solve the manpower shortage problems. Besides the Standing Committee members, members of Specialized Committee on Elderly Service and Joint Council for People with Disabilities would join the task group as well. Members could indicate their interests of joining the group via email to Ms Crystal Cheng. The first meeting would be held in mid August.


Organizing Committee of 2015 Best Practice Awards would be formed in September 2014. Each Specialized Committee would nominate one member to join the OC. Members proposed Dr Annissa Lui to be the Convenor and Ms Maggie Chan agreed to help if Dr Lui declined the invitation.

[Post-meeting note: Dr Annissa Lui agreed to be the Convenor of OC of 2015 Best Practice Awards.]


6          Date of next meeting

18 September 2014 (Thu) at 2:30pm