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Agenda and Minutes -
The 4 Meeting 13/14

Date: 2014/05/22
Time: 14:30
Location: Room 1410, 14/F, Duke of Windsor Social Service Bu

Agenda:

Date: 22 May 2014 (Thu)

Time: 2:30pm

Place: Room 1410, 14/F, Duke of Windsor Social Service Building

 

A g e n d a

 

1          Confirmation of minutes of the last meeting (Appendix 1)

2          Matters arising

2.1         Progress of welfare planning in premise and manpower

 

3          For discussion

3.1         Providing Bilingual FSAs/SDs on the SWD's Website (SWD : Philip and Mina at 3pm) (Appendix 2a-f )

3.2         Welfare Agenda and Priorities Setting Exercise (WAPS) (Appendix 3 & 4)

3.3         Agenda setting of SWAC meeting

 

4          For Information

4.1         Progress report (Appendix 5 – to be followed)

 

5          Any other business

6          Date of next meeting

 

24 July 2014 (Thu) at 2:30pm

 



Minutes:

Minutes of the 4th meeting held on 22 May 2014 at 2:30pm in Room 1410 of the Duke of Windsor Social Service Building.

 

Present:

Ms Sania Yau(Chairperson)

New Life Psychiatric Rehabilitation Association

 

Dr Annissa Lui (Vice-chairperson)

Hong Kong Lutheran Social Service, Lutheran Church - Hong Kong Synod

 

Ms Maggie Chan

Caritas – Hong Kong

 

Ms Nancy Wong

Christian Family Service Centre

 

Mrs Queenie Wong

Evangelical Lutheran Church Social Service - Hong Kong

 

Ms Chow Mee Tim

Hong Kong Sheng Kung Hui Welfare Council

 

Ms Wong Sau Wa

The Church of United Brethren in Christ, Hong Kong Limited - Social Service Division

 

Dr Ernest Chui

Life Members

 

Mr Chan Wing Kin

The Boys' & Girls' Clubs Association of Hong Kong / Rep of SC (CY)

 

Mr Francis Chau

The Association of Evangelical

Free Churches of Hong Kong / Rep of SC (Eld)

 

Mrs Helina Yuk

 

Hong Kong SKH Lady MacLehose Centre/ Rep of SC (FC)

 

Mrs Winnie Wong

The Hong Kong Society for the Deaf / Rep of SC (Rehab)

 

Ms Crystal Cheng

HKCSS

 

 

 

In-attendance:

Mr Philip Tang

SWD

 

Ms Mina Chow

SWD

 

Mr Moses Mui (CO, FC)

HKCSS

 

Ms Karen Yiu (CO, CY)

HKCSS

 

Mr Kuo Chun Chuen (CO, Rehab)

HKCSS

 

Ms Franki Wong (Recorder)

HKCSS

 

 

 

Apologies:

Ms Chan Pui Yi

Hong Kong Christian Service             

 

Ms Bonnie So

Hong Kong Red Cross

 

Mr Laurence Ho

Co-opted Member

 

Dr Lam Ching Choi

Haven of Hope Christian Service / Co-opted Member

 

Ms Grace Chan (CO, Elderly)

HKCSS

 

1          Confirmation of minutes of the last meeting

Minutes were confirmed without any amendment.

 

2          Matters Arising

2.1         Progress of welfare planning in premise and manpower

A briefing on the Special Scheme on NGOs’ Privately Owned Sites for Welfare Use was organized on 30 April 2014 by LWB and SWD. 100 representatives from 44 organizations attended the briefing. LWB and SWD noted the common concerns of the organizations. In response to the worry on the Schedule of Accommodation (SoA), SoA of 4 services would be reviewed, which were continuum of care, Nursing Home, Special Child Care Centre and Hostel for Moderately Mentally Handicapped Persons. Besides, Innovation and Technology Commission was invited to present in the briefing to show some new equipment which could help in NGO workplace. The request for hiring project manager and decanting issue were also noted but no concrete response. 5 projects would be implemented in the first phrase and expected to be finished in 2017-18.

 

The Council would assist to follow up the major common concerns. A task group would be formed with 7-8 members under the mandate of Standing Committee on Service Development. Members reminded that there was a working group taking care of the SoA issue of Elderly service and the working group could give some contribution to Special Scheme. Besides the working group, members wished to have some platforms with different professions for wisdom sharing, especially on architectural aspect.

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     

3          For Discussion

3.1         Providing Bilingual FSAs/SDs on the SWD's Website

Since some service users reflected to the Office of the Ombudsman that they could not understand the FSA of the agencies in English and thus requested for a Chinese version in 2012, SWD was suggested to conduct the translation for FSAs  and upload onto the web. Mr Phillip Tang of SWD reported that the translation work had been done and wished to invite NGOs for comments via the platform of the Council. Mr Tang explained that FSA was a mutual agreement between NGOs and SWD, only sample FSAs without the names of agencies would be uploaded to the web and FSA of each agencies would not be in bilingual.

 

Members reflected that it would be time consuming to review all FSA and the translation should be related to all concerned NGOs but not limited to the Council’s agency members. Members suggested SWD to use back translation approach to assure the accuracy of the translation. After the deliberation, members agreed to advise SWD to send FSAs to concerns NGOs and the Council could follow up the issue if any critical and common concerns were reported from the members. Members suggested that the Council should bring up the issue to EXCO and send a memo to members to alert this issue after the formal notice from SWD.

[Post-meeting notice: CE considered it was unnecessary to put forward the item to EXCO meeting as our Committee could follow up this issue. ]

       

3.2         2014 Welfare Agenda and Priorities Setting Exercise (WAPS)

The annual meeting of WAPS would be held in the morning on 5 June 2014. The opening speech of DSW was cancelled since DSW preferred to have more time on the group discussion. But the speech of SLW was remained and followed by a Q & A session. After the deliberation, members agreed to raise the questions on manpower planning, cross-bureaux collaboration and Rehabilitation Programme Plan in the session.

 

A wish list was shared to members for perusal and the representative of each service highlighted the key focus. Members expressed that there was limited paragraph for the community development, but it was because SWD was not the major subject holder of community development. A finalized priority list would be submitted to SWD after the annual meeting.

 

3.3         Agenda setting of SWAC meeting

Crystal reported that she had joined SWAC for a year and would like to optimize the use of the platform. Members suggested to encourage SWAC follow up some of the important discussion of cross committees or councils.

 

4          For Information

4.1         Progress report (Appendix 4 )

The progress of each team was illustrated in the report.

 

5          A.O.B.

Nil

 

6          Date of next meeting

24 July 2014 (Thu) at 2:30pm


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