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Agenda and Minutes -
The 3 Meeting 2013/14

Date: 31 March 2014 (Monday)
Time: 5:00 p.m.
Location: Room 201, 2/F, Duke of Windsor Social Service Bldg

Agenda:

A G E N D A

1. Confirmation of Minutes of Last Meeting

2. Matters Arising

3. Matters for Information and Approval

(These items may not require discussion.  Members are at liberty to raise any questions, otherwise, the Chairperson will present this items for approval) 

3.1 To note the Chief Executive's Progress Report

3.2 To note the Position of Funds

3.3 To note and approve Application of Agency Membership

3.3.1 AnAn International Education Foundation Hong Kong (Charity) Limited香港安安國際自閉症教育基金會(慈善)有限公司

3.3.2 Benji's Centre 庭恩兒童中心

3.3.3 Health Promotion Association (HK) Company Limited促進健康(香港)協會有限公司

3.4 To note and approve Change of Agency Name

3.4.1 The Tsung Tsin Mission of Hong Kong Social Service Company Limited基督教香港崇真會社會服務有限公司

3.5 To note the Updates and Changes in HKCSS' Staff Manual

3.6 To Approve the New Signing Authorization of HKCSS Bank Accounts and the Corporate Credit Card

4. Matters for Discussion and Action                                                   

4.1 Business Plan 2014-15

4.2 Budget 2014-15

4.3 Council's Submission on the Methods of Selecting the Chief Executive in 2017 and for Forming the Legislative Council in 2016

4.4 Progress Update of the Complaint Case of a staff of HKCSS (in Confidential Session)                        

5. Any Other Business

6. Date of Next Meeting – 26 May 2014



Minutes:

Executive Committee 2013/14   Meeting Notice (No. 3)

Minutes of the 3rd Meeting of the Executive Committee for 2013/14 held on Monday, 31 March 2014 at 5 p.m. in Room 201, 2/F., Duke of Windsor Social Service Building,15 Hennessy Road, Wanchai,Hong Kong.

 

Present:          

Mr. Kennedy Liu (Vice-Chairperson)

Mr. K M Chan                              

Ms. Maggie Chan                  

Mr. Chan Wing Kai                 

Mr. Fong Cheung Fat    

Mr. Allen Fung                               

Ms. Amy Fung

Miss Kimmy Ho                             

Mrs. Cecilia Kwan                         

Mr. Larry Kwok                             

Dr. C K Law                           

Ms. Lilian Law                               

Ms. Irene Leung                                     

Dr. Annissa Lui                               

Dr. C C Luk                                    

Mr. Joseph Man                             

Ms. Carmen Ng             

Mr. Ng Shui Lai                              

Mr. Stephen Yau                            

Ms. Noel Yeung

                                                                                      

In-Attendance:

Mr. Chua Hoi Wai, Chief Executive       

Ms. Crystal Cheng, Business Director (Service Development)

Mr. Anthony Wong, Business Director (Policy Research and Advocacy)

Dr. John Fung, Business Director (Sector and Capacity Development)

Mr. Cliff Choi, Business Director (Public Engagement and Partnership)

Ms. Cynthia Lee, Director (Finance & Building Management)

       

Apologies:      

The Hon. Bernard Chan                

Mr. Francis Chau

Mr. Cheung Kin Fai                        

The Hon. Cheung Kwok Che        

Ms. Elizabeth Law                          

Mr. Michael Lee                            

Dr. Lo Chi Kin                                 

Mr. Suen Lai Sang                                 

Mr. Tik Chi Yuen                            

Ms. Sania Yau

 

                                                                                            

CONFIRMATION OF MINUTES OF LAST MEETING

1. Minutes of the last meeting dated 27 January 2014 were confirmed with no amendment.

MATTERS FOR INFORMATION AND APPROVAL

To note the Chief Executive's Progress Report

Supplementing the report provided, Mr. Chua Hoi Wai highlighted the work progress of:

2. Special Scheme on Privately Owned Sites for Welfare Uses (Special Scheme) - Mr. Chua updated that the Labour & Welfare Bureau, in conjunction with SWD and other relevant Departments, were in the process of examining the proposals from NGOs in application for inclusion into the Special Scheme. As such, the Bureau has proposed a briefing session for NGOs on 30 April providing them with the progress update and to exchange views relevant to the upcoming implementation of the Special Scheme. Mr. Chua and responsible colleagues were also invited to take part in the meeting and should there be further updates on the follow-up work thereafter, Members would be duly informed.  

3. Proposal to Urban Renewal Authority (URA) Premise in Prince Edward Road West – Following the submission of proposal, Mr. Chua reported that the Social Enterprise Business Centre (SEBC) has tentatively proposed to set up an Impact Hub at the URA premise which was a 4 storey high building. With tenancy details confirmed, SEBC would proceed to invite interested social enterprise operators or businesses with social missions to operate various services in the building. This project was aiming to facilitate community engagement and cross-sectoral partnership in the surrounding districts by adopting a community-based social entrepreneurship model.

Members noted and have given comments to management of the Council/SEBC for consideration. In summary, Members have expressed concerns on:

- the need to prepare for unexpected financial and legal implications in relation to tenancy management, such as the possibility to bear the risk of default tenancy;

- the different insurance issues related to building management that complicated with potential infrastructural concerns with its being a historical building;

- the subsequent risks of conflicting social mission against the business viability or financial sustainability of those SE operators; and

- the availability of adequate manpower of SEBC in support of the project, etc.

Mr. Chua noted the comments with thanks and taking into consideration of which, he and colleagues would work with exceptional caution and that expert opinion from various professionals would be sought along the process of this project implementation.

4. The Allocation of HK$470M to NGOs receiving Lump Sum Grant (LSG) – Dr. John Fung, Business Director (Sector and Capacity Development) shared information updated from SWD regarding the increase of LSG allocation from 2014-15 onwards. Dr. Fung highlighted the key items of enhanced support for administrative, supervisory, paramedical and other charges. Mr. Chua further reported that a briefing session by SWD giving more details would be held on 4 April. Members noted and showed appreciation of efforts made by colleagues of the Council in working closely with NGOs and the government on the issue.

To note Position of Funds

5. Members noted the Report of Position of Funds with no enquiry raised.

To note and approve Application of Agency Membership

6. Members noted and approved the membership application of:

- AnAn International Education Foundation Hong Kong (Charity) Limited 香港安安國際自閉症教育基金會(慈善)有限公司

- Benji's Centre 庭恩兒童中心

- Health Promotion Association (HK) Company Limited 促進健康(香港)協會有限公司

To note and approve Change of Agency Name

7. Members noted the change of agency name of:

- The Tsung Tsin Mission of Hong Kong Social Service Company Limited 基督教香港崇真會社會服務有限公司

To note the Updates and Changes in HKCSS’ Staff Manual

8. Mr. Chua Hoi Wai presented and reported to Members the updates and changes in HKCSS’ staff manual being effected in the past months from January through March 2014, following the relevant review conducted since December 2013. Mr. Chua highlighted that these proposed updates and changes were aiming to re-affirm and consolidate some common practices into clearer policies and guidelines in the staff manual, in order to ensure a more consistent, transparent and enhanced staff policy in place. In response to an enquiry on staff consultation in the process, Mr. Chua noted that all proposed updates and changes were discussed in various management meetings and comments were collected from all staff through staff consultation meeting and email communications, before a final decision was made and endorsed by the Chief Executive. Regarding the changes in relation to staff receiving honorarium and gifts, Members commented that, instead of having staff themselves to decide on the value, it would be more advisable and appropriate to be handled centrally by Administration department, being a protection for staff themselves as well as to ensure it could be coherently handled. Mr. Chua noted and thanked Members for the views, which would be followed up further by the HR team of the Council.

To Approve the New Signing Authorization of HKCSS Bank Accounts and the Corporate Credit Card

9. Members noted and approved the Council’s new arrangements on authorized signatures for all bank transactions and the corporate credit card cardholders’ transaction limit.  

MATTERS FOR DISCUSSION AND ACTION   

10. Business Plan 2014-15

Mr. Chua Hoi Wai presented the HKCSS 2014-15 Business Plan, showing the key initiatives and actions of the Core Businesses (CBs) in agenda setting and in engaging collaborative actions with different stakeholders and business partners. Mr. Chua highlighted the 4 key agendas that the Council would actively strive for in the coming year, they were namely, (i) to engage and reflect views of the sector in advocating for social development and effect policy changes; (ii) to enhance services development and engage cross-sectoral efforts in addressing social needs and promoting social innovation; (iii) to build a conducive environment for NGOs in delivering quality services; and (iv) to build for future development of HKCSS.

Mr. Chua further elaborated that different CBs were committed to continue advocacy work in, e.g. youth development and poverty alleviation, as well as to proactively pursuing for service enhancement in identifying innovative pilot projects and to scale up projects with good potentials. In the areas of capacity building of NGOs, the Council would strive for continuing collaboration with the government in building an environment conducive to facilitate provision of quality services, these included the continual pursuit of LSG improvements, Lotteries Fund review and smooth implementation of best practice manual, etc. In addition, the Council has also committed to conduct the membership participation review and feedback survey aiming to better align with expectations of agency members as well as to identify the future direction of the Council in serving the community at large. Members noted and with no further comments, the 2014-15 HKCSS Business Plan was endorsed in the Meeting. Mr. Chua thanked Members for the feedback and would continue the follow-up work with all CBs in accomplishing the business plan.

11. Budget 2014-15

Dr. C K Law, the Hon. Treasurer, was invited to present the proposed budget of the Council for 2014-15 which indicated a deficit of approximately HK$1.2 million, part of which was a continuing impact from the implementation of stepdown to benchmark salary effected since 2012-13. It was noted that the 2014-15 LSG enhancement was yet to be reflected in the budget until the amount confirmed by SWD. With no further views from Members, the budget of the Council for 2014-15 was approved.

12. Council's Submission on the Methods of Selecting the Chief Executive in 2017 and for Forming the Legislative Council in 2016

Mr. Anthony Wong, Business Director (Policy Research and Advocacy), briefly explained that the government was conducting a public consultation on “the Methods of Selecting the Chief Executive in 2017 and for Forming the Legislative Council in 2016” and deadline for submission would be 3 May 2014. Mr. Wong reported that over the past decade, the Council has been giving opinions on constitutional development of Hong Kong based on the concern on the long term social development of Hong Kong. For this consultation, the Council's governance has a direct dialogue with the Chief Secretary for Administration on 17 March and an open forum on Constitutional reform was conducted on 18 March, engaging the Secretary for Constitutional and Mainland Affairs and guest speakers to speak while soliciting views from the participants. The Standing Committee on Policy Research and Advocacy also met on 19 March to hear the views collected and further discussed the matter, which came up with the 2nd draft of submission finalized for discussion and endorsement at ExCo Meeting.

Mr. Wong further highlighted that the submission had responded to major issues and related questions on the two electoral methods, in consideration of the basic principles that the Council strongly advocated for in terms of social justice, universal human rights, and equal participation as well as supporting for universal suffrage With no further comments from Members, the submission was endorsed by the ExCo.   

ANY OTHER BUSINESS

13. HKCSS Redevelopment Plan (the Plan) – Mr. Chua Hoi Wai reported that the government, in consideration of the Council’s redevelopment plan, had offered an alternative site. The Chairperson recommended that a special Task Group should be formed to study the feasibility and suitability, and make recommendations to ExCo. Members noted and endorsed a Task Group to be formed. Mr. Chua would follow up and keep Members abreast of further updates.

14. Mr. Cliff Choi, Business Director (Public Engagement and Partnership) (PEP) reported that, with effect from the next ExCo Meeting, Ms. Chan Kit Ling would be the ExCo representative on behalf of the Standing Committee on PEP, replacing Ms. Carmen Ng who had resigned from her agency. All Members in the Meeting thanked Ms. Ng for her contributions to the ExCo in past months.

DATE OF NEXT MEETING

15. The next meeting was scheduled to be held on 26 May 2014 at 5:00 p.m. in Room 201 of Duke of Windsor Social Service Building.

There being no other business, the meeting was adjourned at 6:10 p.m.

Progress Update of the Complaint Case of a staff of HKCSS

16. After adjourning the regular ExCo business meeting, the Vice-Chairperson proceeded to update Members on the progress of the complaint case in confidential session. The Chief Executive and all Business Directors of HKCSS were excused from the Meeting. 


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