Duke of Windsor Social Service Building
Introduction
Building Facilities
Meeting Room Facilities
Meeting Room Charges
Audio Visual Charges
Terms & Conditions of Hire
Room Booking Preview
Enquiry & Booking
Application Form
Location
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English
C O M M O N  F A C I L I T I E S
T E R M S  &  C O N D I T I O N S  O F  H I R E
  1. The right to use a unit shall not be assigned or sublet in any manner whatsoever other than by way of admission to a function carried on in the unit.
  2. A unit shall only be used for the purpose as stated in the application form.
  3. A Hirer shall obtain all licences required for any activity which shall take place in the unit at the hire period.
  4. The Hong Kong Council of Social Service (The Council) shall not be held responsible for any damage or loss of properties of the Hirer or any of his members.
  5. The Hirer shall not bring any additional furniture or equipment into any unit on hire without the consent of the Chief Executive of the Council and shall comply in all respects with any conditions which may be imposed by the Chief Executive. The removal of the said furniture and equipment shall be immediate following a hiring.
  6. The Hirer shall repay to the Council the cost of reinstating or replacing any property damaged, destroyed or stolen during the period of hire.
  7. No admission of audiences other than those stated in the application form shall be allowed.
  8. The seating arrangement in a unit may not be altered without the prior consent of the Chief Executive. Any request for re-arrangement shall accompany the application form.
  9. The Carport of the Building shall not be open to the Hirer.
  10. The period of hire is from 9:00a.m. to 10:00p.m. daily. Application for hiring shall be made not less than 14 full working days before the date of hire.
  11. All hire charges shall be payable in advance. Where the date of application is not more than 14 full working days before the date of hire, the hire charges shall be payable immediately upon acceptance of the booking, Where the date of application is more than 14 full working days form the date of hire, the hire charges shall be payable within 14 days from acceptance of the booking.
  12. The Council shall not be liable to the hirer for any damage or loss he may sustain arising out of any breakdown of the services provided in the unit on hire.
  13. Bookings may only be cancelled with a written notice to reach the Building Maintenance Office no less than 30 clear days ahead of the date of hire. Refund for cancelled bookings shall be in accordance with the following scale:
    Days of notice ahead of hiring date
    Percentage of hiring charge to be refunded
    30
    25
    60 or more
    50
  14. Any transfer of a confirmed booking to a different date or unit shall be deemed as a cancellation of booking.
  15. All units shall be closed when typhoon signal no.8 or above is hoisted and shall reopen two hours after typhoon signal no.8 is lowered. A hire or any part thereof falling within the period during which the units are closed shall be transferable subject to other terms and conditions of hires hereof.
  16. The Council reserves the right to close any unit at anytime.
  17. No food or drinks may be served in any unit without prior consent of the Chief Executive.
  18. The Hirer shall observe all Government ordinances, rules and regulations as may be applicable to the administration of the Building or any part thereof.
  19. In the event of breach of any the term or condition herein by the hirer, the unit on hire shall be closed immediately and any money already paid by way of hire charges shall not be refundable to the hirer.
  20. The Auditorium and meeting rooms will be opened 15 and 5 minutes earlier respectively before the period of hire. The Hirer is required to clear up the venue 5 minutes after the period of hire.
Important Notices
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